Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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Bid Document for Selection of Enrolment Agencies for Bhilwara & Nagaur for RUID Projectshall transfer the data to the UIDAI, as per their guidelines/directions. The enrollingagencies are therefore advised to obtain these instructions before they proceed tocollect the demographic and Biometric Data.vii. Other Services to be provided by the Enrolment Agency:a) Photocopy of PoI, PoA, DoB and other required documents.b) Comply with audit activities by Registrar/District Registrar/UIDAI or otherdesignated agenciesc) Pre-enrolment activity may be taken up by Enrolment Agency inconsultation with District Registrard) EA will deploy GPS instrument for every enrolment station, if so requiredby UIDAI.e) EA will deploy hardware keys for enrolment stations, if so required byUIDAI.viii. EA shall be responsible to make sure that the data is kept in a very secure andconfidential manner and under no circumstances, shall neither use the data nor partwith the data to any other agency other than the UIDAI/ Registrar/District Registrar.Mechanisms to ensure the same have to be put in place by the Enrolling agencyand shall be subject to audit by UIDAI/Registrar/District Registrar/theirrepresentative from time to time.ix. Provide Electronic MIS Reports on Enrolment Status Daily: Daily online MISreport shall be filled by agency for each enrolment station.x. UIDAI guidelines for enrolment are updated and changed from time to time.Whereas, all attempt has been made to present above the latest extant guidelines,selected bidders will be required to undertake the enrolment as per the latestguidelines in this regards.B. Additional Scope/ change in storage of documents: UIDAI is planning that EA shallmandatorily scan all PoI/PoA/DoB documents along with enrolment form andacknowledgement-cum-consent form upfront and will integrate them with resident datapacket, if so required by UIDAI. From a date to be that to be notified by the StateRegistrar/UIDAI, instead of photocopying and storing PoI, PoR, DoB and other requireddocuments of enrollees as mentioned at Clause [A, v, (f)], these documents shall has to bescanned and integrate with resident data packet as per purchaser/UIDAI directions.C. Geographical Scope: The geographical scope of work for enrolment operations shallinclude the areas under Bhilwara & Nagaur District. The districts have 15 lakh and 22 lakhestimated unenrolled population respectively.Page 22 of 74
Bid Document for Selection of Enrolment Agencies for Bhilwara & Nagaur for RUID Project2) Roles & Responsibilities of StakeholdersThe broad roles have been defined as below -District Registrar in consultation with Registrari. Audit of Enrolment Centers‟ readinessii. Audit of enrolment agency processes and their effectivenessiii. Verify PoI, PoA, DoB and other documents in case of document based verification.Alternatively, if due to any constraints, the Registrar/District Registrar needs to appointsomebody else, they can do so even from amongst EA operators/supervisors.iv. Approve work plan including enrolment plan, location of enrolment centre‟s andschedule for the enrolment centre. The exact location of enrolment centre, catchmentarea of the enrolment centre and number of enrolment stations per enrolment centreshall be decided by the Purchaser in consultation with the Enrolment Agency.v. Identify suitable locations for setting up enrolment centresvi. Setup mechanism for document verification either by Registrar‟s/District Registrar‟sown personnel or by EA Supervisor/Personnel.vii. Ensure pre-enrolment data, where applicable, is available to Enrolment Agencyviii. Ensure list of Introducers (if applicable) is available with their demographic, biometricdetails and UID numbersix. Facilitate communication and awareness about UIDAI enrolmentx. Provide template for paper-based enrolment formxi. Setup mechanism for periodic process and data quality auditUIDAIi. Make Enrolment software availableii. Make process documents availableiii. Empanel Enrolment Agencies to facilitate speedy onboarding of Enrolment Agenciesby Registrarsiv. Facilitate certification of biometric devicesv. Provide training contentvi. Appoint a training and certification agency and provide testing content to this agencyvii. Provide required standards and guidelinesviii. Vet awareness and publicity contentix. Provide solution for document storage (Registrar/EA should store the documentssafely till the time UIDAI makes arrangement for document storage)Page 23 of 74
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Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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