Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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Bid Document for Selection of Enrolment Agencies for Bhilwara & Nagaur for RUID Projectd) The bid security may be given in the form of a banker‟s cheque or demand draft or bankguarantee, in specified format, of a scheduled bank or deposited through eGRAS. The bidsecurity must remain valid thirty days beyond the original or extended validity period of thebid.e) The issuer of the bid security and the confirmer, if any, of the bid security, as well as theform and terms of the bid security, must be acceptable to the procuring entity.f) Prior to presenting a submission, a bidder may request the procuring entity to confirm theacceptability of proposed issuer of a bid security or of a proposed confirmer, if required.The procuring entity shall respond promptly to such a request.g) The bank guarantee presented as bid security shall be got confirmed from the concernedissuing bank. However, the confirmation of the acceptability of a proposed issuer or of anyproposed confirmer does not preclude the procuring entity from rejecting the bid securityon the ground that the issuer or the confirmer, as the case may be, has become insolventor has otherwise ceased to be creditworthy.h) The bid security of unsuccessful bidders shall be refunded soon after final acceptance ofsuccessful bid and signing of Agreement and submitting performance security.i) The Bid security taken from a bidder shall be forfeited, including the interest, if any, in thefollowing cases, namely: -a. when the bidder withdraws or modifies its bid after opening of bids;b. when the bidder does not execute the agreement, if any, after placement of supply/work order within the specified period;c. when the bidder fails to commence the supply of the goods or service or execute workas per supply/ work order within the time specified;d. when the bidder does not deposit the performance security within specified period afterthe supply/ work order is placed; ande. if the bidder breaches any provision of code of integrity, prescribed for bidders,specified in the bidding document.j) Notice will be given to the bidder with reasonable time before bid security (EMD) depositedis forfeited.k) No interest shall be payable on the bid security (EMD).l) In case of the successful bidder, the amount of bid security may be adjusted in arriving atthe amount of the Performance Security, or refunded if the successful bidder furnishes thefull amount of performance security.m) The procuring entity shall promptly return the bid security after the earliest of the followingevents, namely:-a. the expiry of validity of bid security;Page 28 of 74
Bid Document for Selection of Enrolment Agencies for Bhilwara & Nagaur for RUID Projectb. the execution of agreement for procurement and performance security is furnished bythe successful bidder;c. the cancellation of the procurement process; ord. the withdrawal of bid prior to the deadline for presenting bids, unless the biddingdocuments stipulate that no such withdrawal is permitted.8) Deadline for the submission of eBidsa) Bids shall be received online at eProcurement portal and up to the time and date specifiedin the NIB.b) Normally, the date of submission and opening of eBids would not be extended. Inexceptional circumstances or when the bidding document are required to be substantiallymodified as a result of discussions in pre-bid meeting (if any)/ conference or otherwise andthe time with the prospective bidders for preparation of eBids appears insufficient, the datemay be extended by the procuring entity. In such case the publicity of extended time anddate shall be given in the manner, as was given at the time of issuing the original NIB andshall also be placed on the State Public Procurement Portal, if applicable. It would beensured that after issue of corrigendum, reasonable time is available to the bidders forpreparation and submission of their eBids. The procuring entity shall also publish suchmodifications in the bidding document in the same manner as the publication of initialbidding document. If, in the office of the eBids receiving and opening authority, the lastdate of submission or opening of eBids is a non-working day, the eBids shall be receivedor opened on the next working day.9) Withdrawal, Substitution, and Modification of eBidsa) If permitted on eProc portal, a Bidder may withdraw its eBid or re-submit its eBid (technicaland/ or financial cover) as per the instructions/ procedure mentioned at eProc websiteunder the section "Bidder's Manual Kit".b) eBids withdrawn shall not be opened and processes further.10) Opening of eBidsa) The eBids shall be opened by the bid opening & evaluation committee on the date andtime mentioned in the NIB in the presence of the bidders or their authorisedrepresentatives who choose to be present.b) The committee may co-opt experienced persons in the committee to conduct the processof eBid opening.c) The committee shall prepare a list of the bidders or their representatives attending theopening of eBids and obtain their signatures on the same. The list shall also contain therepresentative‟s name and telephone number and corresponding bidders‟ names andPage 29 of 74
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Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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