Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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Bid Document for Selection of Enrolment Agencies for Bhilwara & Nagaur for RUID Projecta. The bid evaluation committee may waive any non-conformities in the eBid that do notconstitute a material deviation, reservation or omission, the eBid shall be deemed to besubstantially responsive.b. The bid evaluation committee may request the bidder to submit the necessaryinformation or document within a reasonable period of time. Failure of the bidder tocomply with the request may result in the rejection of its eBid.c. The bid evaluation committee may rectify non-material nonconformities or omissions onthe basis of the information or documentation received from the bidder under (b)above.c) Technical Evaluation CriteriaBids shall be evaluated on the basis of documents submitted with technical bid.d) Tabulation of Technical eBidsa. If Technical eBids have been invited, they shall be tabulated by the bid evaluationcommittee in the form of a comparative statement to evaluate the qualification of thebidders against the criteria for qualification set out in the bidding document.b. The members of bid evaluation committee shall give their recommendations below thetable as to which of the bidders have been found to be qualified in evaluation ofTechnical eBids and sign it.e) The number of firms qualified in technical evaluation, if less than three for each district andit is considered necessary by the procuring entity to continue with the procurementprocess, reasons shall be recorded in writing and included in the record of the procurementproceedings.f) The bidders who qualified in the technical evaluation shall be informed in writing about thedate, time and place of opening of their financial eBids.14) Evaluation & Tabulation of Financial eBidsSubject to the provisions of “Comparison of bids and determination of the best value bid”,“Division of Quantities among more than One Bidder at the Time of Award” and “Acceptance ofSuccessful eBid and Award of Contract” below, the procuring entity shall take following actionsfor evaluation of financial eBids:-a) The financial eBids of the bidders who qualified in technical evaluation shall be openedonline at the notified time, date and place by the bid evaluation committee in the presenceof the bidders or their representatives who choose to be present.b) the process of opening of the financial eBids shall be similar to that of technical eBids.Page 32 of 74
Bid Document for Selection of Enrolment Agencies for Bhilwara & Nagaur for RUID Projectc) the names of the bidders, the rates given by them and conditions put, if any, shall be readout and recorded;d) conditional eBids are liable to be rejected;e) the bid evaluation committee shall prepare a comparative statement separately for eachdistrict in tabular form in accordance with rules along with its report on evaluation offinancial eBids and recommend the lowest offer for acceptance to the procuring entity, ifprice is the only criterion, or most advantageous eBid in other case;f) The members of bids evaluation committee shall give their recommendations below thetable regarding lowest eBid or most advantageous eBid and sign it.g) it shall be ensured that the offer recommended for sanction is justifiable looking to theprevailing market rates of the goods, works or service required to be procured.15) Comparison of bids and determination of the best value bida) The tendering authority shall compare responsive bids of all eligible bidders to determinethe best value bid for each district separately, in accordance with the evaluation criteriagiven in this BID DOCUMENT.b) There are two items in the financial bid for each District:a. Unit cost of Enrolment per successful Aadhaar number generated.b. Additional unit cost for Scanning of documents per successful Aadhaar numbergenerated as per scope of work chapter 4, clause 1, B.c) For evaluation of financial bid, the above two items shall be considered individually andseparately for each district.d) Initially, the unit cost of Enrolment per successful Aadhaar number generated quoted bythe bidders at serial number 1 of the financial bid format/BoQ only shall be considered. Thebidder with least quote of this item shall be the successful best value (L1) bidder.e) If more than one bidder quotes the same rate then lottery will be drawn to select thesuccessful bidder.f) The comparison shall include all costs and all taxes and duties applicable to the bidder asper law of the Central/ State Government/ Local Authorities except Service Tax.g) If and when scanning of the document is mandated by UIDAI, the successful bidder(s)shall be asked to match the L1 quote of the corresponding districts (calculated for allresponsive bidders) for the second item mentioned in the financial bid format/BoQ. Onmatching this rate, and subject to acceptance of this rate, with or without negotiation, thesuccessful bidder(s) will have to perform scanning of documents as mentioned in scope ofwork and will be paid accordingly. Otherwise, the tendering authority/purchaser shall befree to terminate the contract as per the „termination for convenience‟ clause.Page 33 of 74
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Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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