Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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Bid Document for Selection of Enrolment Agencies for Bhilwara & Nagaur for RUID Project24) Right to vary quantitya) At the time of award of contract, the quantity of goods, works or services originallyspecified in the bidding documents may be increased, but such increase shall not exceed20% of the quantity specified in the bidding documents. It shall be without any change inthe unit prices or other terms and conditions of the eBid and the bidding documents.b) If the procuring entity does not procure any subject matter of procurement or procures lessthan the quantity specified in the bidding documents due to change in circumstances,the bidder shall not be entitled for any claim or compensation.c) Repeat orders for extra items or additional quantities may be placed on the rates andconditions given in the contract (if the original order was given after inviting opencompetitive eBids). Delivery or completion period may also be proportionately increased.The limits of repeat order shall be as under: -a. 50% of the quantity of the individual items and 20% of the value of original contract incase of works; andb. 25% of the value of goods or services of the original contract.25) Performance Security Deposit (PSD)a) Prior to execution of agreement, Performance security shall be solicited from all successfulbidders except the departments of the State Government and undertakings, corporations,autonomous bodies, registered societies, co-operative societies which are owned orcontrolled or managed by the State Government and undertakings of the CentralGovernment. However, a performance security declaration shall be taken from them. TheState Government may relax the provision of performance security in particularprocurement or any class of procurement.b) The amount of performance security shall be 5% of the contractual value (calculated bymultiplying 100% of awarded population with the successful L1 rate for the district) forwhich bid is accepted, on or before signing of contract. In case of Small Scale Industries(SSI) of Rajasthan, it shall be 1% of the amount of quantity ordered for supply of goodsand in case of sick industries, other than SSI, whose cases are pending before the Boardof Industrial and Financial Reconstruction (BIFR), it shall be 2% of the amount of supplyorder.c) Performance security shall be furnished in any one of the following forms: -a. deposit though eGRAS;b. Bank Draft or Banker's Cheque of a scheduled bank;c. National Savings Certificates and any other script/ instrument underNational Savings Schemes for promotion of small savings issued by a Post Officein Rajasthan, if the same can be pledged under the relevant rules. They shall bePage 38 of 74
Bid Document for Selection of Enrolment Agencies for Bhilwara & Nagaur for RUID Projectaccepted at their surrender value at the time of bid and formally transferred in thename of procuring entity with the approval of Head Post Master;d. Bank guarantee/s of a scheduled bank. It shall be got verified from the issuingbank. Other conditions regarding bank guarantee shall be same as mentioned inthe bidding document for bid security (EMD);e. Fixed Deposit Receipt (FDR) of a scheduled bank. It shall be in the name ofprocuring entity on account of bidder and discharged by the bidder in advance. Theprocuring entity shall ensure before accepting the FDR that the bidder furnishes anundertaking from the bank to make payment/ premature payment of the FDR ondemand to the procuring entity without requirement of consent of the bidderconcerned. In the event of forfeiture of the performance security, the Fixed Depositshall be forfeited along with interest earned on such Fixed Deposit.d) Performance security furnished in the form specified in clause [b.] to [e.] of (c) above shallremain valid for a period of 60 days beyond the date of completion of all contractualobligations of the bidder, including warranty obligations and maintenance and defectliability period.e) Forfeiture of Security Deposit: Security amount in full or part may be forfeited, includinginterest, if any, in the following cases:-a. When any terms and condition of the contract is breached.b. When the bidder fails to make complete supply satisfactorily.c. if the bidder breaches any provision of code of integrity, prescribed for bidders,specified in the bidding document.f) Notice will be given to the bidder with reasonable time before PSD deposited is forfeited.g) No interest shall be payable on the PSD.26) Execution of agreementa) A procurement contract shall come into force from the date on which the letter ofacceptance or letter of intent is despatched to the bidder.b) The successful bidder shall sign the procurement contract within 15 days from the date onwhich the letter of acceptance or letter of intent is despatched to the successful bidder.c) If the bidder, whose eBid has been accepted, fails to sign a written procurement contract orfails to furnish the required performance security within specified period, the procuringentity shall take action against the successful bidder as per the provisions of the biddingdocument and Act. The procuring entity may, in such case, cancel the procurementprocess or if it deems fit, offer for acceptance the rates of lowest or most advantageousbidder to the next lowest or most advantageous bidder, in accordance with the criteria andprocedures set out in the bidding document.Page 39 of 74
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Technology & Communications (DoIT&C) Government of Rajasthan (GoR)

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