WILKES UNIVERSITY

3. Student organizations must keep accurate records of funds raised and spent. Records
must include a merchant produced or non-University document that records the
relevant details for each item purchased including quantities, amounts, a description
of what was purchased, the total charge amount and the merchant’s name and
address (e.g., sales receipt, original invoice, packing slip, credit receipt, email order
confirmations, etc.).
4. Money raised from a fundraiser cannot be used without depositing it into a
University account first. All monetary donations must be deposited into a University
account within two working days of receipt.
- To deposit revenues, students must complete a Cash Receipt Transmittal form
(available on the Wilkes Portal, Controller’s Office channel) and deliver it to
Student Services Desk.
- Students are asked to contact Public Safety (408-4999) for an escort to the
Student Services Center when depositing revenues in excess of $100.
5. In order to use Wilkes University’s name or logo on fundraising merchandise or
promotional materials, student groups must receive written approval from the Office
of Marketing Communications (Contact: Associate Director of Creative Services at
408-4775).
6. Students are not authorized to sign contracts on behalf of the institution. Groups
who are planning to use outside vendors/entertainment must submit the appropriate
contract to the Procurement Office (Contact: Procurement Director at 408-4554).
7. Solicitation of off campus organizations or individuals must be approved by the
Office of Advancement (Contact: Director of Alumni Relations and Annual Giving at
570-408-4135).
- Any gifts received (cash or in-kind) must be deposited into a University
account and properly receipted by the Office of Advancement.
8. The name of the club/organization and purpose of the fundraiser must be clearly
visible during all fundraising events.
9. All on-campus and off-campus fundraising activities must adhere to all policies set
forth in the Student Handbook.
D. Fundraising for Charitable Causes
Fundraising activities for charitable causes are permissible provided the above
guidelines are adhered to along with the following.
1. Prior to conducting fundraising activities for non-profit, charitable organizations,
student groups must submit a statement of support from the organization that
authorizes the fundraiser to occur on its behalf.
2. Educational information about the charitable organization and the services it
provides must be made available at the fundraising event.
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