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Department of Defense INSTRUCTION

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DoDI 5000.02, January 7,

DoDI 5000.02, January 7, 2015 synchronization with complementary systems must be addressed. The Program Manager will ensure that interoperability certification is achieved in accordance with DoD Instruction 8330.01 (Reference (ab)). 13. DATA PROTECTION. Program managers of DoD IT systems (including those supported through contracts with external sources) that collect, maintain, use, or disseminate data must protect against disclosure to non-approved sources while meeting the organization’s record keeping needs. a. Personally Identifiable Information (PII) must be managed in a manner that protects privacy. PII will be collected, maintained, disseminated, and used in accordance with DoD Directive 5400.11 (Reference (bw)) and DoD Regulation 5400.11-R (Reference (bx)). Privacy Impact Assessments will be managed in accordance with DoD Instruction 5400.16 (Reference (by)). b. Scientific and technical information must be managed to make scientific knowledge and technological innovations fully accessible to the research community, industry, the military operational community, and the general public within the boundaries of law, regulation, other directives, and executive requirements, in accordance with DoD Instruction 3200.12 (Reference (bz)). c. Program managers will comply with record-keeping responsibilities under the Federal Records Act for the information collected and retained in the form of electronic records (see DoD 5015.02-STD (Reference (bc)) for additional information on the DoD Records Management Program). Electronic record-keeping systems must preserve the information submitted, as required by 44 U.S.C. 3101 (Reference (aw)) and implementing regulations. Program managers will develop data archiving plans that delineate how records are collected, created, and stored within their systems. These plans must include processes for disposition of both temporary and permanent records. Program managers should work with Component records managers early and throughout the acquisition process. 14. SECTION 508 - ACCESSIBILITY OF ELECTRONIC AND INFORMATION TECHNOLOGY FOR INDIVIDUALS WITH DISABILITIES. Program managers will ensure that electronic and information technology developed, procured, maintained, and used by the DoD will allow persons with disabilities access to information comparable to that afforded persons without disabilities, in accordance with section 508 of the Rehabilitation Act (i.e., 29 U.S.C. 794d (Reference (ca))). For exceptions to section 508 compliance, refer to DoD Manual 8400.01-M (Reference (cb)). Change 2, 02/02/2017 152 ENCLOSURE 11

DoDI 5000.02, January 7, 2015 ENCLOSURE 12 ACQUISITION OF DEFENSE BUSINESS SYSTEMS (DBS) 1. PURPOSE. This enclosure provides additional policy applicable to the acquisition of defense business systems that are expected to have a life-cycle cost in excess of $1 million over the current Future Years Defense Program. It is intended to be used in conjunction with the procedures in the core instruction, with statutorily specified governance, distinctive documentation as noted in Enclosure 1 of this instruction, and augmented review requirements. 2. DBS a. A DBS is an information system, other than a National Security System, operated by, for, or on behalf of the DoD, including financial systems, management information systems, financial data feeder systems, and the information technology and cybersecurity infrastructure used to support business activities, such as contracting, pay and personnel management systems, some logistics systems, financial planning and budgeting, installations management, and human resource management. The Component Chief Management Officer makes the determination that a program is a DBS. b. DBS will enter the acquisition process at the Materiel Development Decision (MDD) and follow the procedures described in paragraph 5d of this instruction. By statute, prior to approving Milestone A or initiating development of any increment of a DBS, the Milestone Decision Authority (MDA) must determine that the program will achieve Initial Operational Capability within 5 years (section 811 of P.L. 109-364 (Reference (k))). For a DBS that is a Major Automated Information System (MAIS) program, the requirements in Table 4 will apply. c. The policies in this enclosure apply to the development of all DBS. 3. DBS GOVERNANCE a. Defense Business Systems Management Committee (DBSMC) (1) The DBSMC, chaired by the Deputy Secretary of Defense, recommends policy and procedure to improve the acquisition of DBS. (2) The DBSMC is the approval authority for all statutorily required DBS certifications and will document such decisions. (3) A DBSMC certification approval is required prior to any obligation of funds for acquisition. Programs must be reviewed at least annually. (4) The MDA (when at the OSD or Military Department level) will serve as a member of the DBSMC.

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