RLB_UK_Riders_Digest_2013

UK CONSTRUCTION INFORMATION
Procedures leading to the award of a
Public Contract
Prior Information Notice (PIN) – This is voluntary
and often used to stimulate market interest and allow
bidders to prepare themselves to Bid in time. It can
also enable reduced timescales for competition.
There are Four Award Procedures available:
Open Procedure: A tender is placed with the
OJEU. This tender is open to any party in the EU. No
party shall be excluded from tender. Using an open
procedure means that the Invitation to Tender must
be sent to all suppliers that express an interest in the
Contract Notice. This procedure is most appropriate
when there are a small number of suppliers expected
to request an Invitation to Tender.
Restricted Procedure: A restricted procedure
is appropriate when many suppliers exist within a
market and it is not feasible to issue an Invitation to
Tender to each.
Negotiated Procedure: The Negotiated Procedure
allows Institutions to negotiate directly with suppliers
in order to award a contract. It is a procedure which
should only be used in limited circumstances, for
example in cases of extreme urgency or when an
open or restricted procedure has been discontinued.
Competitive Dialogue Procedure: This can only
be used in circumstances for ‘particularly complex’
procurements where it would not be possible to award
a contract using the open or restricted procedures
and where the circumstances do not permit use of
negotiated procedures. This is where an Awarding
Authority is not objectively able to define the technical
means capable of satisfying its needs or objectives; or,
specify either the legal or financial make-up of a project,
or both;
Accelerated Procedures
Negotiated Procedure with a call for competition where
urgency makes the normal timescale impractical. It
does not alter the processes of the procedure, but
it does reduce the timescales: the normal time limits
of 37 days to express an interest can be reduced to
15 days. The time limit for the receipt of tenders in
a Restricted Procedure competition can be reduced
from 40 to 10 days. The maximum time for request of
documents from 6 to 4 days.
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