BOARD OF COUNTY COMMISSIONERS LEON COUNTY, FLORIDA

Title: Acceptance of Fiscal Year 2011/2012 Tangible Personal Property Annual Report
September 11, 2012
Page 3
Annual Inventory
Property Control staff and Department custodians have recently completed the FY11/12 annual
inventory of 6,651 tangible personal property assets valued at $52,036,975. All items were
found, except for two items that belong to Management Information Services. These two items
will be placed in the one-year missing category, and if not found during the next annual
inventory, they will be deleted from the Property Control Records. One of three items missing
during the FY10/11 inventory was found; the remaining two items need to be deleted from the
Property Control Records.
Deletion of Property Items
There are various reasons items need to be deleted from the property records. Reasons for
deletion include being sold, donated, traded-in, dealer buy-back, returned, discarded,
cannibalized, lost, recycled, transfer and inventory not found for two years.
Listed in the following table are the reasons for deletion and the number of items by category.
The total number of property items to be deleted is 310 (Attachment #1). The deletion of
tangible personal property requires Board approval.
Reason
Number of Items
Sold 68
Donated to Goodwill Computer Store per
Board direction
135
Traded-in, dealer buy-back, returned 42
Discarded, cannibalized, lost, recycled 54
Donated to Gadsden County EMS 4
Not found for two years 2
Transfer to Leon County Sheriff 3
Transfer to Wakulla County Extension
Office
1
Totaled vehicle 1
Total 310
Options:
1. Accept the FY11/12 Tangible Personal Property Annual Report.
2. Authorize deletion of the listed 310 tangible personal property items from the Property
Control records.
3. Provide Board direction
Recommendation:
Options #1 and #2.
Attachment:
1. List of personal property to be deleted from the Property Control records
Page 15 of 282 Posted at 5:00 p.m. on August 31, 2012