BOARD OF COUNTY COMMISSIONERS LEON COUNTY, FLORIDA

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To: Leon County Board of County Commissioners Cover Sheet for Agenda #3 September 11, 2012 Honorable Chairman and Members of the Board From: Vincent S. Long, County Administrator Title: Approval of an Agreement Awarding Bid to Oglesby Construction, Inc. for Installation and Maintenance of Striping and Pavement Markings County Administrator Review and Approval: Department/ Division Review: Lead Staff/ Project Team: Fiscal Impact: Vincent S. Long, County Administrator Tony Park, P.E., Director of Public Work and Community Development Dale Walker, Director of Operations Jim Hazlip, Assistant Director of Operations This item has been budgeted and adequate funding is available in the FY12-13 Capital Improvement Program for Arterial & Collector Roads Pavement Markings. This is a continuing services agreement with Oglesby Construction, Inc. Expenditures will not exceed the budgeted amount. Staff Recommendation: Option #1. Approve the Agreement awarding bid to Oglesby Construction, Inc. for the installation and maintenance of striping and pavement markings, and authorize the County Administrator to execute (Attachment #1). Page 22 of 282 Posted at 5:00 p.m. on August 31, 2012
Title: Approval of an Agreement Awarding Bid to Oglesby Construction, Inc. for Installation and Maintenance of Striping and Pavement Markings September 11, 2012 Page 2 Report and Discussion Background: As part of the County’s Resurfacing Program, the Leon County Public Works, Division of Engineering Services is responsible for the installation of striping and pavement markings on newly resurfaced County Maintained Arterial Roads. Additionally, as part of paved road maintenance, the Leon County Public Works, Division of Operations is responsible for maintenance of striping and pavement markings on the County’s Arterial and Collector Roads. In FY 2005/06, the Division of Operations joined with the Division of Engineering Services in performing its striping and pavement marking activities through contractual services. Over the life of this contract, an average of $390,000 has been spent annually. Analysis: In an effort to increase efficiency, it was determined that a joint contract to serve both the Divisions of Engineering Services and Operations was the best approach. A bid (number BC-07- 17-12-50) was advertised locally and 396 vendors were notified through the automated procurement system. A total of 16 vendors requested the bid packages, which resulted in four bids (Attachment #2). Of the four bids received, Oglesby Construction, Inc. was the low bidder (Attachment #3). Consistent with the targets contained in the Minority, Women and Small Business Enterprise Policy 96-1, aspirational targets were unreasonable and were not included as a part of the bid proposal process. However, according to policy, each respondent was strongly encouraged to secure MBE and WBE participation through the purchase of those goods or services, from MWSBE's, when opportunities are available. The Installation and Maintenance of Striping and Pavement Marking Services Contract will be administered jointly by the Divisions of Engineering Services and Operations. However, each Division shall be responsible for the management and budgeting of its respective projects. This is a unit pricing contract, which runs for a period of one year with four additional one-year extensions. The contract will be utilized, as necessary, for both Operations and Engineering projects, and will not exceed amounts budgeted annually. Options: 1. Approve the Agreement Awarding Bid to Oglesby Construction, Inc. for the Installation and Maintenance of Striping and Pavement Markings and authorize the County Administrator to execute. 2. Do not approve the Agreement Awarding Bid to Oglesby Construction, Inc. for the Installation and Maintenance of Striping and Pavement Markings. 3. Board direction. Recommendation: Option #1. Attachments: 1. Agreement with Oglesby Construction, Inc. 2. Striping and Pavement Markings Bid Tabulation Sheet 3. Olgesby’s Bid Document Page 23 of 282 Posted at 5:00 p.m. on August 31, 2012
Page 1 and 2: BOARD OF COUNTY COMMISSIONERS LEON
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Page 11 and 12: Title: Approval of Payment of Bills
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Page 15 and 16: Title: Acceptance of Fiscal Year 20
Page 17 and 18: 28173 POWER EDGE 220S DONATED TO GO
Page 19 and 20: 32918 MOBILE RADIO MODEM RETURNED 3
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Exhibit "A" NEW CYPRESS LANDING CON
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Exhibit "A" NEW CYPRESS LANDING CON
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SPECIFIC LOCATION MAP RO CO CO ROCO
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To: Leon County Board of County Com
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Title: Consideration of Funding a M
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To: From: Title: Leon County Board
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Title: Consideration of Funding for
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To: From: Title: County Administrat
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Report and Discussion Attachment #2
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Attachment #2 Page 5 of 7 10. Works
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Leon County Board of County Commiss
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Title: Approval of the Appointments
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Title: Approval of the Appointments
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In the space below briefly describe
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Mr. Leon Carl Adams ‘70 DPL, Pres
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October 6, 2011 Shington Lamy Assis
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proactive sales lists and develops
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ADVISORY COMMITTEE APPLICATION FOR
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Resumé Walter L. Cofer Address: 40
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Resumé Walter L. Cofer PROFESSIONA
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BACKGROUND President, CNL Real Esta
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118 N. Gadsden Street Tallahassee,
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It is the applicant’s responsibil
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All statements and information prov
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Will Messer Executive Profile Skill
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RECEIVED AUG 2 6 2010 Attachment #1
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CURRICULUM VITAE Robert W- Newburgh
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Board Memberships: Past Attachment
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Florida State University -- 1973 to
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Traylor Management, Inc., 600 Three
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• Update and maintain databases f
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TERRY WILLIAMS, MS, MA, PMP Senior
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Fred H. Williams 793 Litchfield Roa
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Hugh H. (Hamp) Wilson 5663 Bradford
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Title: First of Two Public Hearings
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RESOLUTION NO. _____ WHEREAS, the B
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Leon County Fiscal Year 2013 Tentat
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BOARD OF COUNTY COMMISSIONERS LEON COUNTY, FLORIDA

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