BOARD OF COUNTY COMMISSIONERS LEON COUNTY, FLORIDA

Title: Approval of an Agreement Awarding Bid to Oglesby Construction, Inc. for Installation
and Maintenance of Striping and Pavement Markings
September 11, 2012
Page 2
Report and Discussion
Background:
As part of the County’s Resurfacing Program, the Leon County Public Works, Division of
Engineering Services is responsible for the installation of striping and pavement markings on
newly resurfaced County Maintained Arterial Roads. Additionally, as part of paved road
maintenance, the Leon County Public Works, Division of Operations is responsible for
maintenance of striping and pavement markings on the County’s Arterial and Collector Roads.
In FY 2005/06, the Division of Operations joined with the Division of Engineering Services in
performing its striping and pavement marking activities through contractual services. Over the
life of this contract, an average of $390,000 has been spent annually.
Analysis:
In an effort to increase efficiency, it was determined that a joint contract to serve both the
Divisions of Engineering Services and Operations was the best approach. A bid (number BC-07-
17-12-50) was advertised locally and 396 vendors were notified through the automated
procurement system. A total of 16 vendors requested the bid packages, which resulted in four
bids (Attachment #2). Of the four bids received, Oglesby Construction, Inc. was the low bidder
(Attachment #3). Consistent with the targets contained in the Minority, Women and Small
Business Enterprise Policy 96-1, aspirational targets were unreasonable and were not included as
a part of the bid proposal process. However, according to policy, each respondent was strongly
encouraged to secure MBE and WBE participation through the purchase of those goods or
services, from MWSBE's, when opportunities are available.
The Installation and Maintenance of Striping and Pavement Marking Services Contract will be
administered jointly by the Divisions of Engineering Services and Operations. However, each
Division shall be responsible for the management and budgeting of its respective projects. This
is a unit pricing contract, which runs for a period of one year with four additional one-year
extensions. The contract will be utilized, as necessary, for both Operations and Engineering
projects, and will not exceed amounts budgeted annually.
Options:
1. Approve the Agreement Awarding Bid to Oglesby Construction, Inc. for the Installation and
Maintenance of Striping and Pavement Markings and authorize the County Administrator to
execute.
2. Do not approve the Agreement Awarding Bid to Oglesby Construction, Inc. for the
Installation and Maintenance of Striping and Pavement Markings.
3. Board direction.
Recommendation:
Option #1.
Attachments:
1. Agreement with Oglesby Construction, Inc.
2. Striping and Pavement Markings Bid Tabulation Sheet
3. Olgesby’s Bid Document
Page 23 of 282 Posted at 5:00 p.m. on August 31, 2012