Master of Occupational Therapy Program - Governors State University

Governors State University
College of Health and Human Services
Occupational Therapy Department
Policy: Health Records Number: OT - 603 Page 1 of 1
Effective: 5/29/04
Reviewed:
Supersedes: Revised: 4/4/11
Policy: All occupational therapy students must obtain and maintain a copy of their health
record of immunizations and TB test for the duration of their active student status in the
Master of Occupational Therapy Program.
Purpose: In compliance with OSHA regulations and requirements in healthcare facilities, a
health record of Immunization and annual testing for TB must be verified.
Procedure:
1.0 A copy of your health and immunization record includes:
1.1 Updated immunization and/or titres for rubella, rubeola, mumps, polio, diphtheria,
pertussis, tetanus, and varicella as determined by your medical specialist.
1.2 Hepatitis B immunization or signed declination of immunization must be on file
2.0 TB must be tested for annually. The initial test must be a 2 step Mantoux test. Any
exception must be explained in writing by your medical specialist. Proof of current
testing (within one year) from an employer, will be accepted.
3.0 The Academic Fieldwork Coordinator will notify all students in writing of the health and
immunization record and TB test requirements and the date these verification copies are
due to the OT secretary's office.
4.0 The OT secretary will log in all records as they are received and will treat all records as
confidential and keep them under lock and key as they are collected.
5.0 It is the student’s responsibility to maintain the original copies of all submitted records.
These records will be presented to the fieldwork educator, by the student, on the first day
of the fieldworks assignment.
6.0 Students will sign a release of information authorizing the GSU MOT Fieldwork
Coordinator to hold copies of student health and immunization records in a locked office
and release them to fieldwork sites as requested.
7.0 Students will not participate in off-campus course and fieldwork assignments if any pieces
of these records cannot be verified.
8.0 A particular site may require additional immunizations or verification of health. These
site specific requests must be met prior to beginning assignment at the site.
9.0 At the time of termination or completion of all Level II fieldwork assignments, these
records will be destroyed in keeping with university policy for destroying student records.