Ordinary Council Meeting - Hastings Council - NSW Government

PORT MACQUARIE-HASTINGS COUNCIL
The panel met to evaluate submissions on 9th November 2010. It was discussed and agreed
that all suppliers had completed all schedules as part of the Tender documentation and were
considered conforming submissions and were assessed against the specific criteria. It was
also noted that Elster was the only supplier able to provide pricing for all goods as part of this
Tender. Sample water meters were provided as requested as part of this Tender. All meters
were assessed against the specifications. The assessments demonstrated that the meters
supplied by Elster represented the best option for Council. It should also be noted that Elster
have provided domestic water meters to Council for many years and have provided good
product & excellent service.
Please refer to the attached confidential spreadsheet titled “Confidential – Tender Supply &
Delivery of Domestic Water Meters Analysis” which details the final evaluation scores for the
tenders as determined by the Evaluation Panel and lists the tender prices offered by each of the
tenderers. Relates to information that would, if disclosed, confer a commercial advantage on a
person with whom the Council is conducting (or proposes to conduct) business. Local
Government Act 1993 – Section 10A(2(c)).
Alignment With Strategic Direction
This report aligns with the focus area of “Governance” and in particular with Council’s core
value of “Openness & Accountability”. The recommendations contained within this report
reinforce and promote Council’s continued focus on processes that are transparent,
accountable and able to withstand public scrutiny.
This tender has been conducted in accordance with Section 55 of the Local Government Act
1993 and the Local Government (General) Regulation 2005 Part 7.
Consultation
Consultation has taken place with the following Council staff:
- Procurement Coordinator
- Water Supply Manager
- Services & Maintenance Coordinator
Planning and Policy Impact
Nil
Financial & Economic Implications
The costs associated with the supply & delivery of water meters are already factored into
Councils annual budget.
Options
Council's Administrator can choose to either accept the recommendations of this report, or
decline to accept same, in which case, Council would be required to re-tender for the supply of
these goods.
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