SAMPE 2013 Preliminary Budget for BoD Review

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Summary SAMPE Budget FYE 6/30/13 24 - FALL TECH. 2012 - CHARLESTON (ISTC 44) ----Fall Tech 2010 Salt Lake (ISTC 42)---- ----Fall Tech 2011 Fort Worth (ISTC 43)--- ---Fall Tech 2012 N. Charleston (ISTC 44)--- Attendees Price Actual Attendees Price Approved Attendees Price Approved Comments Amount 2011 2012 Budget 2013 Budget $ 4,000 $ 6,765 Registration Company (from PH) $ 1,600 $ 2,000 Photographer (RL) $ - $ 250 Miscellaneous $ 1,362 $ 1,014 Hotel Room for RCS 1 pp x 6 nts x $169 8884 Outside Labor - Tutorial $ 9,138 $ 4,800 $ 4,800 Tutorial Honorarium 6 x $800 $ 3,000 $ 3,000 Tutorial Airfare 6 x $500 $ 1,362 $ 1,014 Tutorial Hotel 6 x 1 night @$169 $ 324 $ 324 Tutorial Per Diem 6 X $54 8886 Postage $ 11,432 $ 24,700 $ 24,200 $ 2,000 $ 2,100 Preliminary Program International Postage $ 10,000 $ 10,000 Preliminary Program 10,000 pcs.(JS MT) $ - $ - Special Track Brochure 10,000 pcs. (JS) $ 3,400 $ 5,500 Postcard #1 10,000 pcs. (JS) $ 5,200 $ 3,000 Postcard #2 15,000 (JS MT) $ 2,000 $ 2,000 Exhibitor Brochure 5,000 pcs (EP) $ 1,500 $ 1,500 Exhibitor Postcards 5,000 pcs $ 600 $ 100 Postage allocation & all others (MK) 8890 Printing $ 12,075 $ 21,300 $ 21,600 $ 8,500 $ 8,500 Prelim. Programs - 7,000 copies (TB) $ - $ - Special Track Brochure - 10,000 copies (TB) $ 1,200 $ 1,700 Postcard #1 - 10,000 copies (MT) $ 1,650 $ 1,700 Postcard #2 - 15,000 copies (ML) $ 3,500 $ 3,500 Exhibitor Brochure includes envelopes/inserts (RL & EP) $ 1,500 $ 1,300 Exhibitor Postcards 5,000 pcs $ 3,850 $ 3,900 Final Program - 1,500 copies (MT) $ 150 $ 50 Addendum - on-site (EP) All others: $ 400 $ 400 On-Site Forms $ - $ - Signs-Moved to Decorator $ 550 $ 550 Postcard for Tote Bags 8891 Receptions / Banquets $ 668 $ - $ - Off-site events (RL) No off-site bussing to downtown $ - $ - Lunch Vouchers - See Meals 8868 8896 IBO Salaries & Burden $ 52,199 $ 55,500 $ 57,165 3% increase (includes taxes and benefits @ 25%) 8904 Telephone / Fax $ 2,292 $ 1,250 $ 7,500 $ $ 5,000 Phone App $ $ 1,250 Internet for attendees $ 1,250 $ 1,250 Internet line for closed papers (RL) 8906 Travel $ 1,642 $ 2,875 $ 6,875 $ 2,000 $ 2,000 5 staff (MT, RL, PH, JH, EP) plane fares @ $400 $ 375 $ 375 Mileage & parking 4 staff ($25 + $50 x 5) $ 4,000 Travel expense 5 committee members $ 500 $ 500 Keynote $500 (MT) 8910 Equipment Rental (A-V) $ 11,221 $ 8,000 $ 12,000 6 rooms (screens, LCD's, microphones, keynote & labor) 8920 Sponsoring Committee Proceeds $ 34,778 $ 35,821 $ 36,896 (75% or maximum of $36,896) Total Expenses $ 274,302 $ 287,239 $ 386,229 Net Income $ 204,304 $ 37,743 $ 96,255 Sponsoring Chapter share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 34,778 $ 35,821 $ 36,896 SAMPE share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 204,304 $ 37,743 $ 96,255 Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 239,082 $ 73,564 $ 133,151 24 - SAMPE Fall Tech - -
Summary SAMPE Budget FYE 6/30/13 26 - EXECUTIVE CABINET / BOARD OF DIRECTORS Audited Approved Sub-total Preliminary Sub-total COMMENTS Amount Budget Budget Acct Number Description 6/30/2011 6/30/2012 6/30/2012 6/30/2013 6/30/2013 6010 Membership Dues 6020 Books / CD's 6025 Publications 6030 JAM 6040 Journal Subscriptions 6045 Journal Advertising 6050 Other Income - All Others 6050 Other Income - Rent 6050 Other Inc. - Fall Tech Exhibit 6060 Chapter Sales 6070 SAMPE Spring-Proceeds 6080 SAMPE Fall Tech-Proceeds 6090 Interest Income 6100 Seminars 6145 Exhibition Total Gross Income $ - $ - $ - 8825 Advertising 8830 Awards 8833 Bank Charges 8835 Books / CD-Roms 8838 Depreciation - Building 8840 Depreciation - Equipment 8842 Depreciation - Building 8843 Depreciation - Computers 8844 Dues & Subscriptions 8846 Education / Seminar 8849 Rental of Facilities 8850 Decorator Costs 8854 Freight 525 800 1,000 200 300 Materials for Feb 2013 EC budget meeting, 3 boxes 300 400 Materials for Charleston 2012, 4 boxes 300 - Materials for Long Beach 2013, 4 boxes 300 Materials for Aug 2012 EC meeting, 3 boxes 8858 Insurance - P&C 8860 Insurance - Personnel 8862 Interest Expense 8863 Lodging 18,920 30,588 33,316 Lodging: Pres, IPP, EVP, VP, JVP, EVP, Treas, Sec, Parlia, SS - 5,910 Aug-12 - 10pp x 3 nts x $197 ($180 rate+15%) - destination TBD 13,230 12,363 Long Beach 2013 - 9 pp x 6 nts x $228.95 (Pres is comp), Renaissance 5,100 5,910 Feb-13 - 10 pp x 3 nts x $197 ($180 rate+15%) - destination TBD 12,258 9,132 Charleston 2012 - 9 pp x 6 nts x $169.12 (Pres. Is comp) Embassy Suites 8864 Legal Fees 8865 Mailing Service 26 - Cabinet / Board of Directors Details
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SAMPE 2013 Preliminary Budget for BoD Review

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