SAMPE 2013 Preliminary Budget for BoD Review

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Summary SAMPE Budget FYE 6/30/13 67 - SAMPE 2013 - Long Beach SAMPE 2011 - Long Beach (ISSE 56) SAMPE 2012 - Baltimore (ISSE 57) SAMPE 2013 - Long Beach (ISSE 58) SAMPE 2013 - Long Beach Revenues: Actual Price Audited Attendees Price Approved Attendees Price Total Comments Attendees Total Target No. Budget Target No. Budget $ 650 $ 650 All other supplies, i.e ribbons 8884 Outside Labor - All others $ 21,943 $ 26,890 $ 33,280 $ 3,000 $ 3,900 Reg. Temp. $13,000 x 30% $ 6,000 $ 6,600 Reg.Service=$22,000x30%(inc. fee, hotel, air, phone, freight, supp) $ 4,500 Ancillary Convention Center charges $15,000 x 30% $ 3,000 Conven.Security = $10,000 x 30% $ 750 Electrical $2500 x 30% EMT $2,500 x 30% $ 540 $ 720 Photographer = 4 days x $600 = $2,400 x 30% $ 6,400 $ 6,400 Tutorial Honorarium 8 x $800 $ 4,000 $ 4,000 Tutorial Airfare 8 x $500 $ 1,760 $ 1,720 Tutorial Hotel 8 x $220 $ 440 $ 440 Tutorial Per Diem 8 X $55 $ 1,000 $ 1,000 Volunteer Expenses -- parking and transportation $ 4,000 Mobile phone app ($5,000 x 70%) + Conf prog module $2,500 8886 Postage $ 17,634 $ 17,700 $ 21,500 $ 3,000 $ 3,000 International Postage for Preliminary Program $ 8,500 $ 8,600 Preliminary Program $ - $ - Special Track Brochure (15,000) $ 5,700 $ 5,700 Postcard #1 - Larger format $ - $ 3,700 Postcard #2 - (electronic) $ 500 $ 500 Postage allocation 8890 Printing $ 12,516 $ 15,100 $ 18,650 Preliminary & final program $ 8,000 $ 8,400 Preliminary Program (30,000) $ - $ - Special Track Brochure (15,000) $ 2,500 $ 2,625 Postcard #1 - Larger format (15,000) $ $ 1,050 Postcard #2 - Electronic $ $ 525 SAMPE Tech Tote Bag Insert $ 3,000 $ 3,150 On-site Final Program 30% of $10,500 All others $ 400 $ 400 Addl Purchases & On-Site Form $ 1,200 $ 2,500 Signage 8891 Receptions / Banquets $ 9,373 $ 7,500 $ 8,100 $ 7,500 $ 8,100 Welcome Reception $27,000 x 30% (moved from # 8868) 8896 Staff Salaries & Burden $ 72,855 $ 73,250 $ 83,750 3% increase plus new staff (includes taxes and benefits @ 25%) 8904 Telephone / Fax $ 2,760 $ 1,400 $ 6,148 $ - $ 3,000 General Telephone/Fax Charges $ 1,400 $ 3,148 Internet for ITAR at Convention Center 8906 Travel $ 197 $ 3,200 $ 1,170 $ 2,250 $ - Airfare for 5 Staff (MT, PH, MD, JH, RL, LV) no airfare for LB $ 950 $ 1,170 SAMPE - mileage ($55x6 pp)and parking ($20x7 days x 6 pp) 8910 Equipment Rental (A-V) $ 20,808 $ 22,000 $ 27,000 Audio-visual 8920 Sponsoring Committee Proceeds $ 52,170 $ 32,240 $ 55,344 Lesser of 30% or $55,344 Total Expenses $ 409,047 $ 349,678 $ 469,992 Net Income $ 198,336 $ 75,226 $ 159,717 Sponsoring Chapter share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30% . . . . . . . . . . . $ 52,170 21% $ 32,240 30% $ 55,344 SAMPE share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 198,336 $ 75,226 $ 159,717 Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 250,506 $ 107,466 $ 215,061 67 - SAMPE 2013 - -
Summary SAMPE Budget FYE 6/30/13 75 - REGIONAL SEMINARS Audited Approved Sub-total Preliminary Sub-total COMMENTS Amount Budget Budget Account Number Description 6/30/2011 6/30/2012 6/30/2012 6/30/2013 6/30/2013 6010 Membership Dues 6020 Books / CD's 6025 Publications 6030 JAM 6040 Journal Subscriptions 6045 Journal Advertising 6050 Other Income - All Others 6050 Other Income - Rent 6050 Other Inc. - Fall Tech Exhibit 6060 Chapter Sales 6070 SAMPE Spring-Proceeds 6080 SAMPE Fall Tech-Proceeds 6090 Interest Income 6100 Registration Income 109,995 103,940 103,940 14,985 14,985 Members $999 # 11 x 15pp 14,985 14,985 Members $999 # 12 x 15pp 14,985 14,985 Members $999 # 13 x 15pp 14,985 14,985 Members $999 # 14 x 15pp 11,000 11,000 Non-Members $1,100 # 11 x 10pp 11,000 11,000 Non-Members $1,100 # 12 x 10pp 11,000 11,000 Non-Members $1,100 # 13 x 10pp 11,000 11,000 Non-Members $1,100 # 14 x 10pp 6145 Exhibition Total Gross Income $ 109,995 $ 103,940 $ 103,940 8825 Advertising 900 - - In-house email marketing 8830 Awards 8833 Bank Charges 2,919 4,158 4,158 4% of revenue 8835 Books / CD-Roms 125 125 $1.25 x 100 pp 8838 Commissions/Bonus - - 8840 Depreciation - Equipment 8842 Depr. - Bldg & Improvements 8843 Depreciation - Computers 8844 Dues & Subscriptions 8846 Education / Seminar 8849 Rental of Facilities 1,200 4,000 4,000 1,000 1,000 # 11 Meeting Room 1,000 1,000 # 12 Meeting Room 1,000 1,000 # 13 Meeting Room 1,000 1,000 # 14 Meeting Room 8850 Decorator Costs 8854 Freight 121 8858 Insurance - P&C 8860 Insurance - Personnel 8862 Interest Expense 8863 Lodging 3,268 1,800 2,100 450 525 # 11 - Instructor 3 nights x $175 450 525 # 12 - Instructor 3 nights x $175 450 525 # 13 - Instructor 3 nights x $175 450 525 # 14 - Instructor 3 nights x $175 8864 Legal Fees 8865 Mailing Service 8866 Repairs & Maint - Bldg. 8867 Repairs & Maint - Equip. 8868 Meals 13,398 13,200 15,800 3,100 3,750 # 11 - Breakfast and lunch $75.00 x 2 days x 25 pp 3,100 3,750 # 12 - Breakfast and lunch $75.00 x 2 days x 25 pp 3,100 3,750 # 13 - Breakfast and lunch $75.00 x 2 days x 25 pp 3,100 3,750 # 14 - Breakfast and lunch $75.00 x 2 days x 25 pp 75 - Workshops Detail
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SAMPE Preliminary Budget - FY 2013
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