SAMPE 2013 Preliminary Budget for BoD Review

Summary SAMPE
Budget
FYE 6/30/13
67 - SAMPE 2013 - Long Beach
SAMPE 2011 - Long Beach (ISSE 56) SAMPE 2012 - Baltimore (ISSE 57) SAMPE 2013 - Long Beach (ISSE 58) SAMPE 2013 - Long Beach
Revenues: Actual Price Audited Attendees Price Approved Attendees Price Total Comments
Attendees Total Target No. Budget Target No. Budget
6470 Student 22 $ 75 $ 1,650
10 $ 75 $ 750
20 $ 75 $ 1,500
6480 Others 43 $ 225 $ 10,125
50 $ 225 $ 11,250
45 $ 225 $ 10,125
Subtotal Tutorials 212 $ 37,500 210 $ 38,250 215 $ 37,875
6020 Books / CD's $ 2,410
$ 1,800
$ 2,000 CD's 20 x $100
Closed Papers $ 920
$ 350
$ 750 Closed Papers Sales 15 x $50
6050 Other Income - Exhibit Revenue goes to Dept. 13
6050 Other Income Sponsorship Ads for Conference Program (Goes to #13)
6050 Other Income - luncheon & misc. $ 14,208
Banquet Tickets 50 x $85 - Revenue Neutral
Luncheon Tickets 50 x $50 - Revenue Neutral
Total Revenues $ 607,384
$ 424,904
$ 629,709
Expenses:
8825 Advertising $ 1,120
$ -
$ 2,000
8830 Awards $ 750
$ 1,100
$ 1,350
$ 350
$ 350
VIP Gifts
$ 750
$ 1,000
Cash Award (Outstanding Paper)
$ -
$ -
Speaker Gifts (moved to Dept. 62)
8833 Bank Charges $ 24,018
$ 16,996
$ 25,188 Credit cards discount (4% of total revenue)
8835 Books / CDs $ 10,000
$ 10,250
$ 10,250 CD of conference proceedings 250 papers - 800 copies
8838 Commission/Bonus
8849 Rental of Facilities $ 23,679
$ 12,069
$ 36,852 Conv. Ctr. Halls A&B $82,590, Hall C $40,250 = $122,840 x 30%
8850 Decorator $ 15,093
$ 13,500
$ 18,900 Total $63,000 x 30%
8854 Freight/Shipping $ 1,017
$ 1,200
$ 1,300
$ 300
$ 400
Ship CD's to Conference
$ 900
$ 900
Shipping Final Program to Event
$ -
Freight from SAMPE & return (included in decorator cost)
8858 Insurance $ 1,653
$ 1,500
$ 1,750 Liability insurance allocation
8863 Lodging $ 1,978
$ 1,760
$ 3,840
$ -
$ -
Co-General Chairs 2 x 4 nts x $240 at Hyatt - 2 Rooms Comp.
$ 880
$ 960
Co-Technical Chairs 1 x 4 nts x $240 at Hyatt - 1 Room Comp.
$ -
$ -
3 Staff (MT,PH,RL) 7 nights x $0 @ Hyatt, comp per contract
$ 880
$ 2,880
3 Staff (JH,MD,LV) 4 nights x $240 @ Hyatt
8865 Mail Service $ 5,569
$ 3,250
$ 4,000
$ 2,500
$ 2,500
Preliminary Program
$
$ -
Special Track Brochure
$ 750
$ 750
Postcard #1
$ $ 750
Postcard #2 (electronic)
8868 Meals (Luncheon, Banquets) $ 21,995
$ 18,648
$ 20,373
$ 500
$ 1,500
Water - Bubblers
$ 863
$ 863
Session Chair Orientation 25 pp x 3 days x $11.50
$ 1,360
$ 1,000
Volunteer / Committee room Coffee/Soft Drinks
$ 1,925
$ 2,310
6 staff per diem(PH,MT,JH,MD,RL,LV) 7 days @ $55
$ 14,000
$ 14,700
Awards Luncheon (tax & service included) 350 x $42
Moved reception to # 8891 consistent with dept 13
8870 Miscellaneous $ 86,129
$ 65,326
$ 81,547
323 $ 39,406
511 $ 52,122
Membership allocation @ $102 x 511 New Members
$ 1,170
$ 1,800
Committee Exp. ($90/call 20 calls)
$ 24,750
$ 27,625
Fellow Banquet allocation - dinner. 1 drink $85 x 325
8882 Office Supplies $ 5,791
$ 4,800
$ 7,700
$ 1,000
$ 150
Copier allocation
$ 1,800
$ 3,150
Tote bags 3500 x $3 = $10,500 x 30%
$ 1,350
$ 3,750
Lanyards 5000 x $2.50 = $12,500 x 30%
67 - SAMPE 2013
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