SAMPE 2013 Preliminary Budget for BoD Review

Summary SAMPE
Budget
FYE 6/30/13
67 - SAMPE 2013 - Long Beach
SAMPE 2011 - Long Beach (ISSE 56) SAMPE 2012 - Baltimore (ISSE 57) SAMPE 2013 - Long Beach (ISSE 58) SAMPE 2013 - Long Beach
Revenues: Actual Price Audited Attendees Price Approved Attendees Price Total Comments
Attendees Total Target No. Budget Target No. Budget
$ 650
$ 650
All other supplies, i.e ribbons
8884 Outside Labor - All others $ 21,943
$ 26,890
$ 33,280
$ 3,000
$ 3,900
Reg. Temp. $13,000 x 30%
$ 6,000
$ 6,600
Reg.Service=$22,000x30%(inc. fee, hotel, air, phone, freight, supp)
$ 4,500
Ancillary Convention Center charges $15,000 x 30%
$ 3,000
Conven.Security = $10,000 x 30%
$ 750
Electrical $2500 x 30%
EMT $2,500 x 30%
$ 540
$ 720
Photographer = 4 days x $600 = $2,400 x 30%
$ 6,400
$ 6,400
Tutorial Honorarium 8 x $800
$ 4,000
$ 4,000
Tutorial Airfare 8 x $500
$ 1,760
$ 1,720
Tutorial Hotel 8 x $220
$ 440
$ 440
Tutorial Per Diem 8 X $55
$ 1,000
$ 1,000
Volunteer Expenses -- parking and transportation
$ 4,000
Mobile phone app ($5,000 x 70%) + Conf prog module $2,500
8886 Postage $ 17,634
$ 17,700
$ 21,500
$ 3,000
$ 3,000
International Postage for Preliminary Program
$ 8,500
$ 8,600
Preliminary Program
$ -
$ -
Special Track Brochure (15,000)
$ 5,700
$ 5,700
Postcard #1 - Larger format
$ -
$ 3,700
Postcard #2 - (electronic)
$ 500
$ 500
Postage allocation
8890 Printing $ 12,516
$ 15,100
$ 18,650
Preliminary & final program $ 8,000
$ 8,400
Preliminary Program (30,000)
$ -
$ -
Special Track Brochure (15,000)
$ 2,500
$ 2,625
Postcard #1 - Larger format (15,000)
$ $ 1,050
Postcard #2 - Electronic
$ $ 525
SAMPE Tech Tote Bag Insert
$ 3,000
$ 3,150
On-site Final Program 30% of $10,500
All others $ 400
$ 400
Addl Purchases & On-Site Form
$ 1,200
$ 2,500
Signage
8891 Receptions / Banquets $ 9,373
$ 7,500
$ 8,100
$ 7,500
$ 8,100
Welcome Reception $27,000 x 30% (moved from # 8868)
8896 Staff Salaries & Burden $ 72,855
$ 73,250
$ 83,750 3% increase plus new staff (includes taxes and benefits @ 25%)
8904 Telephone / Fax $ 2,760
$ 1,400
$ 6,148
$ -
$ 3,000
General Telephone/Fax Charges
$ 1,400
$ 3,148
Internet for ITAR at Convention Center
8906 Travel $ 197
$ 3,200
$ 1,170
$ 2,250
$ -
Airfare for 5 Staff (MT, PH, MD, JH, RL, LV) no airfare for LB
$ 950
$ 1,170
SAMPE - mileage ($55x6 pp)and parking ($20x7 days x 6 pp)
8910 Equipment Rental (A-V) $ 20,808
$ 22,000
$ 27,000 Audio-visual
8920 Sponsoring Committee Proceeds $ 52,170
$ 32,240
$ 55,344 Lesser of 30% or $55,344
Total Expenses $ 409,047
$ 349,678
$ 469,992
Net Income $ 198,336
$ 75,226
$ 159,717
Sponsoring Chapter share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30% . . . . . . . . . . . $ 52,170 21% $ 32,240 30% $ 55,344
SAMPE share . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 198,336
$ 75,226
$ 159,717
Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 250,506
$ 107,466
$ 215,061
67 - SAMPE 2013
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