2009â2010 Academic Catalog - Concordia University Ann Arbor

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Concordia University Ann Arbor 2009–2010 Academic Catalog • Right to have some control over disclosures of personally identifiable information contained in their educational records, except to the extent that FERPA authorized disclosure without consent; • Right to file with the U.S. Department of Education a complaint concerning alleged failures by the University to comply with the requirements of FERPA; • Right to obtain a copy of the University’s Policy and Procedures for FERPA 2. An educational record is defined as any record (in handwriting, print, tapes, film, or other medium) maintained by Concordia University or an agent of the university which is directly related to a student, except: • Records kept by instructional, supervisory, administrative and certain educational personnel which are in the sole possession of the maker of the records and are not accessible or revealed to any other individual except a substitute who performs on a temporary basis the duties of the individual who made the record; • Employment records of an individual whose employment is not contingent on the fact that he or she is a student, provided the record is used only in relation to the individual’s employment; • Alumni records which contain information about a student after he or she is no longer in attendance at Concordia University and which do not relate to the person as a student. • Requests by students for access to or copies of their educational records must be made to the Registrar’s Office. 3. Access to educational records will be permitted by third parties only under the following conditions: • The student has given written consent to release the record; • The individual or agency requesting information is included under Section 99.31 of the Federal Regulations, which permits release of an education record without the student’s consent. Section 99.31 permits release to the following organizations or individuals, without the students consent: • To Concordia University school officials who have a legitimate educational interest; • To certain official of the U.S. Department of Education, the Comptroller General, and state and local educational authorities, in connection with certain state of federally supported education programs; • In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions or the financial aid, or to enforce the terms and conditions of the aid; • To third parties requesting designated “directory information” • To accrediting organizations; • To parents of an eligible student who claim the student as a dependent for income tax purposes. The University may require copies of the most current income tax returns to verify dependent status; • To comply with judicial order or subpoena; provided that a reasonable effort to notify the student is made in advance of compliance; • To an alleged victim of any crime of violence of the results of any institutional disciplinary proceedings against the alleged perpetrator of that crime with respect to that crime; • To organizations conducting studies for the University; • To appropriate parties in a health or safety emergency. • To military recruiters per the Solomon Amendment 4. Directory information will be defined as a student’s name, addresses (including permanent, local and e- mail), current class schedule, telephone numbers, date of attendance, class level, photographs, birth date and place of birth. Previous institutions attended, major field of study, awards, honors, degrees conferred, full/part time status, number of credit carrying in current semester. Past and present participation in officially recorded athletic and co-curricular activities, physical and other similar information which would not generally be considered harmful to a student, or an invasion of privacy if disclosed. Students may prevent the release of directory information by completing the appropriate Request to Prevent Disclosure of Directory Information form that is available in the Registrar’s Office. This notification will remain in effect until the student informs the Registrar’s Office in writing to remove the block to designation and disclosure. 5. A school official will be: • A person employed by the institution in an administrative, supervisory, academic, research, or support staff position carrying out an institutional responsibility; Pg. 81 of 118
Concordia University Ann Arbor 2009–2010 Academic Catalog • A person serving on an institutional governing body; • A person employed by or under contract to the institution to perform a special task, such as an attorney, auditor or lending agency. 6. A legitimate educational interest will be defined as a need of a university official to know the contents of an educational record in a context that is related to a university objective and is not in conflict with state or federal law of the university policy. The custodian of the educational record requested must decide the legitimacy of each request for information. If there is any doubt or question regarding the request, the custodian should withhold disclosure without either written consent of the student, concurrence of appropriate institutional officials, or approval of the immediate supervisor. Employees in offices containing educational records must be instructed to determine legitimate educational interest before an educational record is released in all cases. 7. Any student worker that may have access to records, which contain individually identifiable information, will be required to sign the Student Worker Statement of Understanding FERPA. 8. A notification entitled “Concordia University Notification of Rights under FERPA and the Directory Information Public Notice” will be made available to all students annually. In addition, students’ rights are outlined in the university catalog and handbook. 9. Responsibility for administering the Act has been assigned to the Family Policy Compliance Office within the Department of Education. This office reviews and investigates complaints and attempts to bring about compliance through voluntary means. The penalty for noncompliance with Federal regulations can be withdrawal of Department of Education funds from institutions, but action to terminate funding generally will be taken only if compliance cannot be secured by voluntary means. Registration Prior to each semester and before attending any class, Concordia University students must register and arrange for the payment of all tuition and fees. Dates and deadlines for registration are available from the Registrar’s Office. Registration is not final and complete until all obligations to the Business Office have been met or satisfactory arrangements have been made. Concordia University reserves the right to drop students from courses due to non-payment of tuition and/or fees. Grading The following represent the grading procedures at Concordia - Ann Arbor: • Incomplete (I): This grade is assigned at the discretion of the instructor when the course requirements have not been met. It must be removed by a date specified by the instructor that is not more than 120 days after the Incomplete grade was submitted, or the Incomplete automatically becomes the alternate grade specified by the instructor when the Incomplete was first granted. • Failing (F): An “F” grade requires the student to repeat the course, which requires a second registration and payment for the course. • Withdrawal (W): This letter grade is assigned to indicate a withdrawal from a course. The registrar’s office must be notified before the last session of the course, and a re-registration and repayment of the course is necessary. • Pass/No Credit (P/NC): Students taking EDU 795 the final Guided Research and Practice Course or the final RES 510 Final Project in Religious Education Studies do not receive a letter grade; instead, they receive either a grade of Pass or No Credit. • Appeal of Grade: Should a student wish to appeal a grade, he/she must contact the registrar’s office to obtain the Appeal Policy procedures. • Grade Changes: Except for Incomplete grades, instructors may change a grade only because of calculation or reporting errors. The Vice President for Academics must approve any grade change using a form provided by the registrar. Student Academic Probation All students are expected to maintain satisfactory academic progress toward graduation. Any student with a cumulative grade point average (at the end of any semester) lower than 2.0000 (C average) is placed on academic probation for the next enrolled semester. The academic probation will be noted on the student’s transcript. Pg. 82 of 118
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2009â2010 Academic Catalog - Concordia University Ann Arbor

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2009â2010 Academic Catalog - Concordia University Ann Arbor