The Vietnam Education Foundation 2011 Annual Report

Annual Report 2011 Page 137
registration. All VEF Fellows, including those doing post-graduation Academic Training in the United States, are
expected to attend and participate fully in this annual conference.
Sign here to acknowledge your agreement with Section G. 5. ______________________
6. Return Airfare to Vietnam
Upon completion of your academic program, VEF will provide an economy-class air-ticket from the airport nearest
to your University or site of Academic Training to Vietnam. This ticket is provided through a travel agent
designated by VEF. To request a return ticket to Vietnam arranged by VEF, you are required to complete an
application at the OMS at least 30 days prior to your intended departure date unless it is an emergency departure.
If you prefer to purchase your own ticket for your return flight to Vietnam upon the completion of your Fellowship
requirements, you must receive approval to do so in advance from VEF. You must contact VEF’s designated travel
agent to provide to VEF the cost of your return flight to Vietnam if the travel agent were scheduling your return
flight. The reimbursement for the purchase of your own ticket cannot exceed the cost of the flight that normally
would be arranged by VEF’s travel agent. If you purchase your own ticket, after you return to Vietnam, you must
submit your boarding passes and a copy of your credit card payment for the ticket in order to receive reimbursement.
H. EMPLOYMENT
Sign here to acknowledge your agreement with Section G. 6. ______________________
VERY IMPORTANT: You are required to notify VEF and receive written prior authorization from VEF for any
employment, on-campus or off-campus, paid or unpaid, during your stay in the United States. VEF is your visa sponsor,
and you must have permission from VEF to work.
1. ON-CAMPUS EMPLOYMENT
J-1 immigration regulations permit J-1 visa holders, who are maintaining their status, to work on campus part-time,
consisting of up to 20 hours per week during the regular academic term/semester, and to work on campus full-time during all
school vacation periods. VEF will only allow work that is directly related to your field of study or research and that is
recommended by your academic advisor to complement your academic program. Typically, on-campus work consists of
graduate assistantships. You are responsible to make sure that you do not exceed the 20 hours per week requirement. J-1
immigration regulations permit full-time on-campus employment during any official school vacation periods, including the
university’s official summer breaks as well as spring and fall breaks. All on-campus employment must be authorized in
writing by VEF prior to commencement of such employment.
Sign here to acknowledge your agreement with Section H. 1. ______________________
2. ACADEMIC TRAINING
No off-campus work is permitted unless it meets the requirements of the J-1 off-campus employment benefit, which is known
as Academic Training. Academic Training (AT) is generally defined as work, training, or experience, conducted off-campus
and directly related to your major field of study, and may be paid or unpaid. AT may be part-time while pursuing a full
course of study, full-time during the summer, or full-time after the completion of a course of study. All AT is considered full-
10 | Page VEF Fellowship Grant Letter – Cohort 2011