The Vietnam Education Foundation 2011 Annual Report

Annual Report 2011 Page 167
4. Physical exam and inoculations (if any are required by the U.S. university/institution), which must be completed
in Vietnam, prior to departure for the United States. If a series of inoculations cannot be completed in Vietnam,
VEF will reimburse you for the remaining inoculations to be completed after arrival at the U.S. host institution
upon receipt of the following: (1) evidence why the series could not be completed in Vietnam; and (2) receipts
from the University or medical doctor giving a description of the specific inoculation and the amount paid by
the Visiting Scholar.
5. Costs of an economy-class round-trip air ticket from Vietnam to the airport nearest to your U.S.
University/Institution. This ticket is provided through a travel agent designated by VEF. If a round-trip ticket is
not available due to the schedule of your academic program in the United States, then VEF will pay for the cost
of a one-way economy-class ticket from Vietnam to your U.S. University/Institution and for another one-way
economy-class ticket from your U.S. University/Institution to return to Vietnam at the end of your program.
Any additional travel, including travel to secondary sites of activities, will not be covered by VEF.
To request a return ticket to Vietnam arranged by VEF, you are required to complete an application at the OMS
at least 30 days prior to your intended departure date unless it is an emergency departure.
If you prefer to purchase your own ticket for your return flight to Vietnam upon the completion of your
program, you must receive approval to do so in advance from VEF. You must contact VEF’s designated travel
agent to provide to VEF the cost of your return flight to Vietnam if the travel agent were scheduling your return
flight. The reimbursement for the purchase of your own ticket cannot exceed the cost of the flight that normally
would be arranged by VEF’s travel agent and cannot be processed until after the trip is complete. Along with a
completed reimbursement form that will be forwarded to you upon the approval of your personal booking, you
must also submit a receipt of your ticket payment, your boarding passes and a copy of your credit card payment
for the ticket in order to receive reimbursement.
6. Accident/illness health insurance, paid one time at the beginning of your intended program to an insurance
agent arranged by VEF to cover you in the United States during the full grant period, including up to 30 days
prior to the grant start date and up to 30 days after the grant end date.
7. Monthly stipend of $2,300 from which required U.S. income taxes will be withheld at a rate of approximately
17%. VEF will pay to your U.S. host institution the total amount for your stipends for the entire period of your
approved program (the Grant Period), and the U.S. University/Institution will disburse the stipend funds to you.
8. Professional Development Grant (PDG) of $300 per month for professional development expenses. The
number of months or partial months is calculated according to the dates of the Visiting Scholar's academic
program, namely the Grant Period as stated herein. VEF will pay to your U.S. host institution the total amount
for your PDG for the entire period of your approved program (the Grant Period), and the U.S.
University/Institution will disburse the PDG funds to you.
Use of the PDG funds is limited to professional development purposes in one's field, defined as follows:
conference attendance and/or presentations; training workshops or seminars; books, journals, and publications;
computer hardware or software; professional memberships or subscriptions; courses to improve English
speaking, listening, reading, or writing; hiring a statistician; and hiring an English language expert to edit one's
thesis, dissertation, or publishable article. PDG funds cannot be used for non-professional purposes, such as
living expenses, costs for dependents, travel for pleasure, medical or health expenses, and entertainment. The
Visiting Scholar must report to VEF on the use of his/her PDG funds when requested by VEF.
You are responsible for planning and using your resources carefully to cover your financial obligations.
Sign here to acknowledge your agreement with Section F and items 1 - 8 . ______________________
6 | Page - Terms and Conditions of the Visiting Scholar Grant- 2011