The Vietnam Education Foundation 2011 Annual Report

Page 168 Annual Report 2011
G. ANNUAL VEF FELLOWS AND SCHOLARS CONFERENCE
To facilitate interaction among VEF Visiting Scholars, Fellows, and U.S. Faculty Scholars and between VEF Fellows,
Scholars, and the U.S. scientific community, VEF hosts an annual conference from January 3 through January 5 each year at
a prominent U.S. university. During the grant period, VEF will pay for the following costs for you to attend the conference:
round-trip economy airfare from your University to the conference venue; lodging; a fixed allowance to cover transportation
to/from airports and incidentals; and registration. Once you have registered for the conference, any costs related to
cancellations and/or no-shows will be your responsibility and you will need to reimburse VEF for those costs. All VEF
Visiting Scholars are expected to attend and participate fully in this annual conference.
Sign here to acknowledge your agreement with Section G. ______________________
H. EMPLOYMENT
Under U.S. immigration laws, Visiting Scholars are not permitted to engage in, or receive compensation for, any work other
than what is involved in the intended program with the U.S University and its relevant department and/or division, and other
than what is specified in this grant letter. Any employment unrelated to your primary exchange visitor activity is strictly
prohibited by immigration regulations. Employment or work outside of your intended program and/or work plan is
considered illegal and could result in termination of your Visiting Scholar grant and J-1 visa status.
However, J-1 immigration regulations permit you to give occasional and short-term consultancies and lectures, which may
include an honorarium payment to you and which would occur outside of your approved site of activity, as long as the
consultancy or lecture is directly related to your primary Exchange Visitor activity. If such an opportunity arises, prior
written approval must be obtained from VEF by submitting an application and support documents to VEF via the VEF
Online Management System (OMS). Failure to receive written permission from VEF prior to performing such professional
activities is a violation of your J-1 scholar status. VEF will only approve such professional activities after careful review to
ascertain if the activity meets the primary objective of the Exchange Visitor Program for which you have been approved. No
extension of time can be provided for such activities and must be done in conjunction with the approved grant period of your
Visiting Scholar Program.
I. COMMUNICATIONS WITH VEF
Sign here to acknowledge your agreement with Section H. ______________________
As per immigration regulations related to the J Exchange Visitor Program, the primary objective of your Exchange Visitor
Program cannot change during the approved program activity Grant Period. Any additional activities related to your
primary objective must be approved by VEF in advance. You must also inform VEF of any professional problems or
concerns that you might have at your U.S. host institution and of any medical or personal emergency situations. Your primary
contact at VEF is:
Ms. Sandarshi Gunawardena
Senior Program Officer
Vietnam Education Foundation (VEF)
2111 Wilson Blvd., Suite 700
Arlington, VA 22201
Phone: 703-351-5053; Fax: 703-351-1423
7 | Page - Terms and Conditions of the Visiting Scholar Grant- 2011