The Vietnam Education Foundation 2011 Annual Report

Annual Report 2011 Page 139
J. REPORTING INFORMATION TO VEF FOR IMMIGRATION PURPOSES
You are required to report the information listed below to Ms. Sandarshi Gunawardena (sandarshigunawardena@vef.gov),
who serves as the Responsible Officer for the VEF Exchange Visitor Program, and Kristin Oberheide
(kristinoberheide@vef.gov), who serves as the Alternate Responsible Officer. It is your responsibility to report this
information in a timely manner for immigration purposes in order to maintain your valid nonimmigrant status and for VEF to
meet federally mandated monitoring and reporting requirements that are time sensitive. You must report all of the following
information to VEF (Ms. Gunawardena and Ms. Oberheide) through the OMS and/or via email as directed.
1. Residential Address and Contact Information
U.S. federal immigration regulations require that you keep VEF informed at all times of your current U.S. residence
address. Immigration regulations require that you report any changes to your physical residence address to VEF
within ten (10) days of any change of address. You must report in the OMS the address of the actual physical
location where you are residing in the United States within ten (10) days of your arrival. Throughout the period of
your VEF Fellowship grant (including when you are pursuing post-completion AT), you must keep VEF informed
of any subsequent changes to your address or contact information within ten (10) days of the change by updating
your information via the OMS. In addition, you must also update all your other contact information (including
telephone numbers and e-mail addresses) as soon as they change. If the address where you receive mail is different
from where you physically reside, you must inform VEF via the OMS of both addresses. Do not use post office
boxes for either your residential or mailing addresses.
2. Enrollment in Academic Programs and Program Information
It is a requirement for both your VEF Fellowship and visa that you maintain full-time academic standing in your
authorized program and make good progress in your program of study as stipulated above. VEF is required to
monitor your academic standing, and immigration regulations require VEF to report to the U.S. Citizenship and
Immigration Services any changes within a certain period of time. Hence, you hold the responsibility of reporting
the following mandatory information:
a) Enrollment Verification: You must report your full-time enrollment at the beginning of each academic
term by submitting to the OMS an Enrollment Verification Form/Letter from your University (obtained
from your University’s Registrar’s Office or from the International Office) that states ‘full time’ by the
deadline stipulated by VEF.
b) Transcripts: You must report your academic progress by submitting to the OMS a transcript and grade
report with the term Grade Point Average and the overall Grade Point Average (obtained from your
University’s Registrar’s Office) at the end of each academic term.
c) Changes in your academic program: You must report to Ms. Gunawardena and Ms. Oberheide by
email if there is any possibility of changes to your major field of study, department, or level of study
(degree level) BEFORE initiating any formal changes at your University and making any changes to your
academic program. This includes changing from a doctoral degree to a master's degree, which must be done
no later than the end of the first term of your second year and which must be accompanied by sufficient
12 | Page VEF Fellowship Grant Letter – Cohort 2011