The Vietnam Education Foundation 2011 Annual Report

Annual Report 2011 Page 221
3.14. Alliance School Listing. VEF will include the School in the list of VEF’s Alliance Schools made
available publicly. The list of VEF Alliance Schools is posted on VEF’s website with a link to the
School’s website.
3.15. Recruitment Support. VEF will provide to the School the names, fields of study, test scores, and
contact information of all Fellowship finalists nominated for VEF Fellowships and recommended for
graduate school in the U.S. and will permit the School to contact these individuals directly to solicit
their interest in attending the School.
3.16. Relationship Support. VEF will introduce the School to appropriate educational and research
institutions in Vietnam with which VEF has a working relationship. When making these
introductions, VEF will appropriately promote the expertise of the School if requested by the School.
4. Responsibilities of the School
4.1. Primary Contact. The School will designate a specific individual as the primary point of contact
(“Contact Person”) between the School and VEF. This individual may be located in the office of the
Dean of Graduate Studies (“Graduate Dean”) or in another office as appointed by the Graduate Dean.
The School must notify VEF in a timely fashion about any changes to the primary contact in future
years.
4.2. Administrative Fee. The School waives all indirect costs, overhead, and other administrative fees
related to the Program.
4.3. Internal Communications. The School informs all relevant institutional offices (including the
graduate school, admissions, the international office, and the bursar) of the relationship and
arrangements with VEF.
4.4. Payment of Grant Funds and PDG. The School informs VEF as well as the VEF Fellows and VEF
Visiting Scholars in advance of arrival on procedures for receiving payments, and amounts available
for disbursement, including any relevant required deductions. Payment for the first monthly stipend is
made immediately upon arrival on campus or soon thereafter since the VEF Fellow or VEF Visiting
Scholar has no other means of support. All payments to VEF Fellows and VEF Visiting Scholars are
made in a timely manner.
4.5. Cross-cultural Exchange. The School will make best efforts to introduce VEF Fellows and VEF
Visiting Scholars to opportunities that will promote cross-cultural exchanges and local friendship
during their stay on campus. Thus, the School provides information to the VEF Fellow and VEF
Visiting Scholar on programs and services that foster cultural exchange activities within the School
and in the greater community. This includes, but is not limited to, introduction to the services and
programs provided by the School's equivalent of the Office of International Programs and Services
and introduction to local host family or friendship/mentor programs, language partner programs,
international outreach programs, and cross-cultural programs and activities.
4.6. Orientation. The School provides campus orientation sessions to new VEF Fellows and, as
available, to VEF Visiting Scholars.
4.7. Availability to Attend VEF Annual Conference. The School will allow for, and facilitate
availability of, VEF Fellows, VEF Visiting Scholars, and VEF U.S. Faculty Scholars to attend the
VEF Annual Conference, held in early January in the U.S.
4.8. School Rules and Regulations. The Parties agree and acknowledge that all VEF Fellows enrolled as
well as VEF Visiting Scholars engaged at the School and VEF U.S. Faculty Scholars affiliated with
the School shall be subject to any and all School rules and regulations applicable to its faculty, staff,
and students, including, but not limited to, those involving disciplinary action up to and including
dismissal.
4.9. Responsibilities for Assistance to VEF Fellows
4.9.1. Application Fee and Deposits. The School pays for the application fee and any deposits, and
if possible, provides a program code for VEF Fellows to use in lieu of fee payment for the
School’s online application.