The Vietnam Education Foundation 2011 Annual Report

Annual Report 2011 Page 223
4.9.9. Change of Major Field of Study or Level of Study. The School must notify VEF in advance
of all intended changes to the original program objective, including a change in the major
field of study or in the level of study. Written approval must be obtained from VEF for same.
In addition, as per the terms of a J visa, these changes are events that are required to be
reported to the U.S. Immigration Services and also require the issuance of new immigration
documents.
4.10. Responsibilities for Assistance to VEF Visiting Scholars
The School provides a written commitment from the host department and/or faculty
member(s)/researcher(s), which/who will serve as the VEF Visiting Scholar host, that delineates the
courtesies extended to the VEF Visiting Scholar as a post-doctoral scholar. The written commitment
must include the following details:
4.10.1. Dates. Dates that the Visiting Scholar will be hosted: expected start and end dates.
4.10.2. Roles and Responsibilities of the School. The role and responsibilities of the School,
department, and/or faculty member(s)/researcher.
4.10.3. Role of Visiting Scholar. Expectations of the School regarding the role and involvement of
the VEF Visiting Scholar.
4.10.4. Outcomes. The expected outcomes of the VEF Visiting Scholar’s program, including plans
for continuing collaboration between the School and the VEF Visiting Scholar and the VEF
Visiting Scholar’s Vietnamese home institution.
4.10.5. Support. Expected support from the School for the VEF Visiting Scholar, including the
following: financial support, if any; furnished office or desk space; use of phone for U.S.
and international phone calls; use of a personal computer (laptop or desktop); use of other
equipment, including fax; use of laboratory space and equipment as well as any limitations;
use of libraries and other institutional facilities, including any health centers, gymnasiums,
swimming pools, etc.; and institutional identification card.
4.10.6. Further Clarifications. Any other information that clarifies the arrangements between the
School and the Visiting Scholar, including the possibility of having the School's insurance
plan at no cost to the VEF Visiting Scholar.
4.10.7. Changes to Original Objective or Funding. No changes can be made to the original
objective of the VEF Visiting Scholar’s program, as required by immigration regulations. If
additional financial support is provided by the School, VEF must be notified prior to any
payment to the VEF Visiting Scholar so that amendments can be made to his/her
immigration document. Any employment on campus must also be approved in advance by
VEF in writing.
4.11. Responsibilities for Assistance for VEF U.S. Faculty Scholars
4.11.1. Direct and In-Kind Support. For the VEF U.S. Faculty Scholar, the School provides direct
financial support, wherever possible, such as salary, international and local transportation,
health and medical insurance, retirement, access to electronic resources, and items related to
teaching course(s), such as, books, materials, and teaching supplies. The School contributes
in-kind support wherever possible, such as, laboratory equipment and supplies, photocopies,
and videoconferencing rooms, equipment, and personnel. The School provides a letter on
letterhead that clarifies the detailed support for, and contributions to, the individual VEF
U.S. Faculty Scholar teaching program.
4.11.2. Long-term Cooperation. The School facilitates the VEF U.S. Faculty Scholar's building an
on-going relationship with the Vietnamese host institution and with other Vietnamese
universities and faculty after completion of the individual VEF U.S. Faculty Scholar
teaching program.
4.11.3. Grant Funds. The School facilitates the process for the VEF U.S. Faculty Scholar to receive
the VEF grant funds, if provided through the School.