The Vietnam Education Foundation 2011 Annual Report

Page 200 Annual Report 2011
1. Conditions of the use of VEF Grant Funds.
a. All Grant Funds must be used only for the purposes of your U.S. Faculty Scholar Program that has been
approved by VEF as specified herein. VEF Grant Funds can be used for no other purpose.
b. While you are not obliged to provide VEF with receipts, you are strongly advised to keep receipts of all
payments for expenditures, clearly showing the use of Grant Funds, so that you have a record of expenditures
if ever audited. If receipt forms are in Vietnamese, you should provide an accompanying explanation or
translation in English.
c. You may make adjustments within the line items, but you must keep within the approved budget.
d. Any changes should be documented with a reason that the change was necessary and should be submitted in
writing to VEF for approval.
e. While you may travel for personal reasons during the Grant Period, no Grant Funds may be used for such
purposes. Grant Funds cannot be used, for example, for you to take personal vacation or personal leave during
the time that you are in Vietnam for this U.S. Faculty Scholar Grant.
f. VEF requires you to use all Grant Funds for the intended purposes no later than the Grant End Date.
g. By the Grant End Date, any funds remaining from the Grant that have not been used must be returned to
VEF with an explanation as to why the funds were not used.
2. Payment of Grant Funds. U.S. Faculty Scholar Grant Funds will be requested by VEF to be paid to you by the
U.S. Treasury Department within two weeks of your returning the VEF form issued during the U.S. Faculty
Scholar Orientation that states how you wish for your funds to be paid to you. VEF will make one lump
payment to you, paid by bank transfer to an account that you designate. You cannot place the funds in an interestbearing
account as any interest earned would need to be returned to the U.S. Treasury.
3. Required Identification Number. To issue grant monies, you are required to provide to VEF your Social
Security Number (SSN) when requested. No VEF grant or funds can be given to you until an SSN has been
provided to VEF.
4. Taxes. You are responsible for any and all taxes due to the U.S. government or to the Vietnamese government as
a result of this Grant.
5. Return of Grant Funds. When the Faculty Scholar owes any money to VEF (e.g., from cancellation of the teaching
program after receiving Grant monies), the Faculty Scholar is required to pay back the debt to VEF within 30
days of incurring the debt.
Sign here to acknowledge your agreement with Section F. ______________________
G. BOOKS, EQUIPMENT, MATERIALS, AND SUPPLIES LEFT IN VIETNAM
Any books, equipment, materials, or supplies, which are intended for use by the Vietnamese university and/or students and
which are purchased with monies from the Grant Funds, must remain in Vietnam. You must secure a signature from the
recipients, confirming receipt of same. A form will be provided to you by VEF for these purposes, which recognizes that
these items are gifts from the Vietnam Education Foundation as a result of your participation in the U.S. Faculty Scholar
Program and that these items should be used subsequently by the broadest possible groups of students and faculty. You
should have a separate form for each group receiving the specific item(s).
H. PARTICIPATION IN OTHER ACTIVITIES
Sign here to acknowledge your agreement with Section G. ______________________
While you are not obliged by the U.S. Faculty Scholar Program to take part in the activities described below, you are
encouraged to participate and contribute your knowledge and expertise if you are available. You are a valuable asset to
VEF and, thus, to the United States in fulfilling the VEF legislative mandate to have U.S. citizens teach in the fields of
7 | Page Vietnam Education Foundation
U.S. Faculty Scholar Grant Letter: Academic Y ear 2011 - 2012