The Vietnam Education Foundation 2011 Annual Report

Annual Report 2011 Page 219
3.10.7. Orientations. VEF provides a required orientation in the U.S. as well as in Vietnam. The
expenses for both orientations must be included in the VEF U.S. Faculty Scholar budget.
3.10.8. Payment and Tangible Purchases. VEF will pay the grant directly to the VEF U.S. Faculty
Scholar or, if directed by the VEF U.S. Faculty Scholar, through his/her School. At the end
of the course(s), any teaching materials and equipment purchased by the grant must be
given to the Vietnamese Host University or universities.
3.11. Professional Development Grant (for VEF Fellows and VEF Visiting Scholars)
VEF provides an annual Professional Development Grant (PDG) to assist VEF Fellows and Visiting
Scholars to pay for items related to professional development in their field of study.
3.11.1. Amount for a VEF Fellow. VEF provides as a grant to the School a yearly PDG of $1,000
for each Fellow who is 1) still within the two-year period for a master’s degree Fellow and
within the five-year period for a doctoral degree Fellow, (2) sponsored by VEF, and 3)
enrolled full-time and not engaged in Academic Training. The PDG is available to Fellows
for years 1 and 2 of a master's degree program and for years 1 through 5 of a doctoral
degree program. Thus, VEF will provide a total of up to $2,000 for a master's degree
candidate and a total of up to $5,000 for a doctoral degree candidate.
3.11.1.1. Fellows Not Eligible. If a Fellow has completed the VEF approved terms of up to
2 years for a master's degree and up to 5 years for a doctoral degree program, or
has graduated prior to the end date of his/her Fellowship grant agreement, s/he is
not eligible for any further PDG funds. Thus, if a Fellow has not completed the
degree within those time frames (up to 2 years full-time enrollment for a master's
degree and up to 5 years full-time enrollment for a doctorate), then the Fellow is
no longer eligible for further PDGs. Furthermore, a Fellow is not eligible while
doing pre-completion Academic Training (off-campus employment benefit
afforded by the J-1 status and approved by VEF in advance of degree completion).
3.11.2. Amount for a VEF Visiting Scholar. VEF provides as a grant to the School a grant of U.S.
$300 per month for professional development expenses for each VEF Visiting Scholar. The
number of months or partial months is calculated according to the dates of the VEF Visiting
Scholar's academic program as approved by the VEF Board of Directors.
3.11.3. Payment. The School disburses the VEF PDG funds to a VEF Fellow or VEF Visiting
Scholar on behalf of VEF. VEF issues the PDG funds to the School each year in the same
manner and at the same time as other funds provided to the School by VEF. Any
withholding and reporting of Federal and State taxes, if applicable, on the PDG must be
done by the School in accordance with the specific state tax regulations and federal
guidelines of the Internal Revenue Service.
3.11.4. Criteria for receipt of a PDG. The VEF PDG funds are issued by the School to the VEF
Fellow or Visiting Scholar for his/her professional development purposes, according to the
criteria listed in 3.11.8 below, with no administrative fee deducted by the School.
3.11.5. Ownership of Items Purchased. The PDG funds are for the sole use of the VEF Fellow or
VEF Visiting Scholar and are not for the School nor can items purchased by the Fellow or
Visiting Scholar be retained by the School. Any tangible items purchased with the PDG
funds are the property of the VEF Fellow or VEF Visiting Scholar and may be used in the
U.S. and/or may be taken back to Vietnam or elsewhere after completion of the VEF
Fellow's or VEF Visiting Scholar's academic program in the U.S.
3.11.6. Distribution of PDG Funds by the School. The School may disburse the PDG funds in
accordance with its standard administrative system. The School will follow its own
established payment process, which may be via a lump sum payment at the beginning of the
academic year, a disbursement upon evidence of intended use, or a reimbursement based on
qualified receipts. VEF requests that the School do the following: