The Vietnam Education Foundation 2011 Annual Report

Annual Report 2011 Page 203
Phone (U.S. phone number in VEF Hanoi Office): 703-229-0798
Email: hanhbui@vef.gov
(Please note: 84 = country code for Vietnam; 4 = city code for Hanoi)
Please include your full name in the subject line of your email correspondence.
J. REPORTING INFORMATION TO VEF
Sign here to acknowledge your agreement with Section I. ______________________
You are required to report the following information to VEF, specifically by contacting Ms. Hanh Bui, Program Manager
for the U.S. Faculty Scholar Program, who is located in Hanoi, and by updating the required information in the VEF
Online Management System (OMS):
1. Medical/health and emergency evacuation and repatriation insurance. Before you travel, you must provide to
VEF evidence of your accident/illness medical/health insurance coverage, which must include medical evacuation
and repatriation insurance from the time that you leave the United States throughout the duration of your time in
Vietnam. Please provide to VEF a copy of the front and back of your insurance card(s) and the certificate or
document confirming your medical evacuation and repatriation insurance, including contact information for
the relevant insurance companies.
2. Travel arrangements, passport, and visa. Before you travel to Vietnam, you are required to provide the
following information to VEF:
a. Final itinerary, including all airlines, flight numbers, days and times of departures and arrivals: (1)
departure from the United States; (2) arrival in Vietnam; (3) departure from Vietnam; and (4) arrival in the
United States.
b. Passport number, Vietnam visa number, and the validity dates of the passport and the visa.
c. All of the above for any dependents and traveling companions accompanying you or joining you at any
time in Vietnam.
d. Emergency contact in the United States: name; relationship; home, cell, and office phone numbers; and
email address.
3. Residential address and contact information in Vietnam. You must report the address of the actual physical
location where you are residing in Vietnam to VEF ideally in advance of your arrival, but no later than five (5)
days of your arrival. Throughout the period of your Grant, you must keep VEF informed of any subsequent
changes to your address or contact information within five (5) days of the change. If the address where you would
receive express mail is different from where you physically reside, you must inform VEF of both addresses. In
addition, you must provide to VEF the name and contact information of the primary contact at your Vietnamese
university or universities, who would know your whereabouts in case of an emergency.
4. Domestic travel in Vietnam. If you are travelling within Vietnam for any purpose other than going to/from your
Vietnamese university, you must inform VEF in advance for security measures. The purpose of this requirement is
to keep VEF informed at all times of your whereabouts in Vietnam during the Grant Period in case of an emergency.
5. International travel. If you are teaching on site in Vietnam, for security and safety measures, you must inform
VEF before you begin any travel outside of Vietnam during your Grant Period by completing the required form at
the OMS. The purpose of this requirement is to keep VEF informed at all times of your whereabouts during the
Grant Period if you are not in Vietnam in case of an emergency.
Sign here to acknowledge your agreement with Section J. ______________________
10 | Page Vietnam Education Foundation
U.S. Faculty Scholar Grant Letter: Academic Y ear 2011 - 2012