The Vietnam Education Foundation 2011 Annual Report

Annual Report 2011 Page 169
Send all correspondence to Ms. Sandarshi Gunawardena (sandarshigunawardena@vef.gov), copying VEF’s Program
Associate, Kristin Oberheide (kristinoberheide@vef.gov), and include the general VEF address for VEF Visiting Scholars
(vs@vef.gov). Always include in the subject line of your email your full name in Vietnamese order as listed on this
grant letter.
Sign here to acknowledge your agreement with Section I. ______________________
J. REPORTING INFORMATION TO VEF FOR IMMIGRATION PURPOSES
As required by immigration regulations, you are required to report the information listed below to Ms. Sandarshi
Gunawardena (sandarshigunawardena@vef.gov), who serves as the Responsible Officer for the VEF Exchange Visitor
Program, and Kristin Oberheide (kristinoberheide@vef.gov), who serves as the Alternate Responsible Officer. It is your
responsibility to report this information in a timely manner for immigration purposes in order to maintain your valid
nonimmigrant status and for VEF to meet federally mandated monitoring and reporting requirements that are time sensitive.
You must report all of the following information to VEF (Ms. Gunawardena and Ms. Oberheide) through the OMS and/or via
email as directed.
1. Residential Address and Contact Information
U.S. federal immigration regulations require that you keep VEF informed at all times of your current U.S. residence
address. Immigration regulations require that you report any changes to your physical residence address to VEF
within 10 days of any change of address. You must report in the OMS the address of the actual physical location
where you are residing in the United States within ten (10) days of your arrival. Throughout the period of your VEF
Visiting Scholar Grant, you must keep VEF informed of any subsequent changes to your address or contact
information within ten (10) days of the change by updating your information via the OMS. In addition, you must
also update all your other contact information (including telephone numbers and e-mail addresses) as soon as they
change. If the address where you receive mail is different from where you physically reside, you must inform VEF
via the OMS of both addresses. Do not use post office boxes for either your residential or mailing address.
2. Program Information
Immigration regulations require VEF to report to the U.S. Citizenship and Immigration Services any changes in your
program within a certain period of time. Hence, you hold the responsibility of reporting the following mandatory
information:
a) Changes in your intended program: You must report to Ms. Gunawardena and Ms. Oberheide by
email if there is any possibility of changes to your field of study/research area or department BEFORE
initiating any formal changes at your University/Institution and making any changes to your program
already approved by VEF. You must wait for VEF’s written approval of such changes prior to initiating
any changes with your University/Institution. Once you have received approval, you must update your
OMS record accordingly.
b) Extended absences: You must report to Ms. Gunawardena and Ms. Oberheide via email if you are
required to be outside of the United States for more than the normal vacation periods. These extended
absences from the United States may be related to your program or due to personal unforeseen
emergencies. Extended absences from the United States must be approved by VEF prior to your departure
from the United States and may have an impact on your J immigration status.
8 | Page - Terms and Conditions of the Visiting Scholar Grant- 2011