3.11.14 BILLING REVIEW COMMITTEE - The Billing Review Committee shall consist of the Sanitary Engineer, Administrator, <strong>and</strong> the Billing Specialist. The Billing Review Committee shall review, discuss, <strong>and</strong> determine the appropriateness of each <strong>sewer</strong> billing deviation requested. A memo to the file, prepared by the Billing Specialist, must document the decision of the review committee. Each Billing Review Committee member must initial the memo be<strong>for</strong>e it is filed. After a decision has been reached, the Billing Specialist shall prepare the approval or denial letter <strong>for</strong> the Office Administrator's signature. The purpose of this committee is to provide a fair <strong>and</strong> indiscriminately means of reviewing contested bills. However, it should be noted that very few penalty policy deviation requests, if any, shall ever be approved. 3.11.15 MARINA BILLING ADJUSTMENT POLICY - Marina owners are offered the opportunity, once per year, to adjust their dock <strong>and</strong> rack count based upon anticipated summer seasonal use. The revision is applicable <strong>for</strong> an entire year <strong>and</strong> cannot be reduced again throughout the year. If, upon inspection by the Sanitary Engineering Department, the County determines that more docks <strong>and</strong>/or racks are being used than are being billed <strong>for</strong>, the County will increase the EDU count based upon the actual inspection. Once again, the revision will be applicable <strong>for</strong> a period of one (1) year from the adjustment date. Any adjustment requested by a marina owner must be consistent with the Ottawa County Health Department's Dock/Rack License count. Marina EDU adjustment requests must be received, in writing, between March 1 <strong>and</strong> May 1 of each year. 3.12.0 REVISIONS OF THE RULES AND REGULATIONS Periodically, the Sanitary Engineer shall review the Rules <strong>and</strong> Regulations, proposed budget, customer data, fees <strong>and</strong> charges pertinent to the sanitary <strong>sewer</strong> funds. If changes, revisions, or modifications are necessary in order to insure that each user charge is proportional to the cost of providing that user with <strong>wastewater</strong> treatment services, the Sanitary Engineer shall submit the proposed revisions to the County Commissioners <strong>for</strong> ratification. The charge system contained in Section 3.11.0 shall be in accordance with the <strong>regulations</strong> of E.P.A., which currently requires: a. The user charges shall result in the distribution of operation, maintenance, <strong>and</strong> replacement costs of the treatment works within the jurisdiction of the County to each user class in proportion to such user's contribution of the total <strong>wastewater</strong> loading of the treatment works. Factors such as strength, volume, <strong>and</strong> delivery flow rate characteristics shall be included to insure a proportional distribution of the costs. b. The charges shall be reviewed at least annually <strong>and</strong> revised periodically as required. c. The user charges shall derive revenue sufficient to meet all costs of operation, maintenance, <strong>and</strong> replacement of the system.
d. Excess revenue collected from a class of users shall be applied to the costs of operation <strong>and</strong> maintenance attributable to that class <strong>for</strong> the next year <strong>and</strong> a corresponding rate adjustment shall be made.
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