Finance and Administration - Board of Trustees - The University of ...

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Finance and Administration Committee - III. Minutes of Last Meeting1Trustee Hall that all the residence halls have fire alarm systems but not allhave sprinkler systems.Trustee Tanner asked if the dorms were inspected annually by the FireDepartment and is that not something that is necessary for insurancepurposes. Director Criss said the residence halls are inspected internally. Mr.Peccolo stated that a comprehensive list will be compiled to address some ofthese questions and be shared with the Trustees.Chair Talbott asked if there were any other questions and there was not andnoted that it was an action item. Trustee Foy moved approval of theRevenue/Institutionally Funded Projects for FY 2012-13 as presented in themeeting materials with authorization to enter into contracts for design andconstruction, within available funds, for these projects and, with the approvalof the President, for other revenue/institutionally funded projects identifiedduring the fiscal year; seconded by Trustee Tanner.IX.Real Property Transactions—Action/Consent Item (Exhibits 8-12)—ChairTalbott advised the Committee that there were five separate transactions thathad to be approved separately. Mr. Peccolo began by saying there were fiveitems for consideration.A. Tee Martin Drive Right-of Way Closure–UT Knoxville–Mr. Peccolo statedthat this item requests to close the right-of-way at Tee Martin Drive whichis right off Phillip Fulmer Way around by the south end of the stadium. Itis necessary for campus events, future development and controllingpedestrian traffic and safety. Vice Chair Stansberry asked if the road wasbeing closed and Mr. Peccolo answered the right-of-way. Vice ChairStansberry and Trustee Wharton asked what the difference was. Mr.Peccolo answered that it will still be available to use for special situationtraffic and asked Director of Real Estate Management, Robbi Stivers toaddress the question. Director Stivers said that technically the right-ofwaywill be closed by the City of Knoxville and the University will ownthe right-of-way going forward. It is planned for it to be opened as italways has been going forward unless the Campus chooses to close it.Trustee Talbott asked if it would be like a private driveway. DirectorStivers replied that is correct. Trustee Wharton asked if there are plans topermanently close it because traffic would be a real problem if it werepermanently closed. Director Stivers said at this time there are no plans.Vice Chair Stansberry commented that the answer was a little vague andasked again if it would be closed. Vice Chancellor for UTK, Chris Ciminointerjected that there are no plans to close it. Vice Chair Stansberrysuggested that was an awkward presentation and should have been1315
Finance and Administration Committee - III. Minutes of Last Meeting1presented that the campus is receiving a gift from the City of Knoxville forthis right-of-way and manage it as an asset and asked Vice ChancellorCimino if that is what they are doing and he said that is exactly what thecampus is doing. Mr. Peccolo gave his apologies. Trustee Murphy statedthat technically it is not a gift. The right-of-way is the right of the City touse the road. The University already owns the reversionary interest andwhen they close the right-of-way what they are doing is they are givingup the rights to the public to use it as a public street and when you do thatit reverts automatically back to the owner which is the University.Basically what they are doing is they are abandoning the public right-ofway.Vice Chair Stansberry then asked if we had to allow the City ofKnoxville to do that. Trustee Murphy said that technically an adjacentowner can have a claim if they don’t agree to the abandonment. The Cityof Knoxville would probably not abandon it if the University did notagree to it.Vice Chair Stansberry moved approval of the right-of-way closure of TeeMartin Drive on the campus of the University of Tennessee, Knoxville inKnox County; seconded by Trustee Anderson and approvedunanimously.B. Greenway Trail Easement on Sutherland Avenue–UT Knoxville–InterimCFO Peccolo explained that this item was a conveyance for the GreenwayTrail Easement on Sutherland Avenue on the east boundary of theplayfields and is a benefit to the University for the Recreational Area. TheGreenway will connect the residential, commercial, retail, and park areasalong a very scenic corridor to the Foothills of the Great SmokyMountains. No further consideration is requested due to the mutualbenefit to the University and the City of Knoxville. Chair Talbott asked ifthis Greenway was part of the Bike Pass and Mr. Peccolo replied yes.Trustee Foy moved approval of the conveyance of a Greenway TrailEasement on Sutherland Avenue to the City of Knoxville; seconded byTrustee Tanner and approved unanimously.C. Metron Building Easement–UT Knoxville–Interim CFO Peccolo explainedUT Knoxville and the Knoxville Utilities Board (KUB) propose expandingthe existing permanent easement to install and maintain a high pressuredgas line and regulator. KUB seeks authorization to enter upon, replace,install and maintain the gas line. The easement is irregular in shape andlength, 25 feet+/- in width and contains approximately 47,745+/- squarefeet, or 1.09+/- acres. Because the utility improvements benefit theUniversity of Tennessee, Knoxville, there is not further considerationrequested. Vice Chair Stansberry moved approval of the conveyance of1416
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