navsup instruction 4200.94 - NAVAIR - U.S. Navy

NAVSUPINST 4200.9429 June 1999PROCEDURES FOR DEVELOPING AND SUBMITTING A BUSINESS CASEANALYSIS (BCA) FOR EC/EDI SOLUTIONS AND WAIVERS FOR OPERATIONALREQUIREMENTS1. BCA Requirementsa. Scope. In accordance with Chapter 1 of thisinstruction, DON activities using EC/EDI systems that result ina more cost-effective payment process than the purchase card arerequired to develop and submit a BCA for each system. BCAsshall compare the benefits and costs of the current systemversus the use of the purchase card as a payment method. Thefollowing elements must be addressed.(1) Description. A description of the current processand how the process could work using the purchase card;(2) Evaluation and Analysis. An evaluation and analysisof current versus potential processes, including;(a) Assumptions;(b) Methodology;(c) Results.The analysis should look at not only the direct costs of theprocess but also indirect costs/savings as it relates to theDFAS, contracting and other departments, etc. Saving money atthe expense of another department/agency does not create overallGovernment savings. Non-monetary costs/benefits such assecurity concerns, data capture, etc. should be included in theanalysis.(3) Conclusion and Recommendation. The conclusion andrecommendation must include an executive level summary.b. BCA Submittal/Approval Process. DON activities using aelectronic commerce/electronic data interchange systemsresulting in a more cost-effective process must forward theirBCAs to Naval Supply Systems Command, c/o DON Purchase CardProgram Office, Code 21C, P.O. Box 2050, 5450 Carlisle Pike,Mechanicsburg, PA 17055-0891, for review and endorsement priorto the package being forwarded via the Director of DFAS to theDeputy Secretary of Defense.2. Waiver Requirements. DON activities must request a waiverfor any operational requirement that precludes fullimplementation of the purchase card. Submittals must include aAttachment Bto Chapter 1