navsup instruction 4200.94 - NAVAIR - U.S. Navy

NAVSUPINST 4200.9429 June 1999CHAPTER 4USE OF THE GOVERNMENTWIDE PURCHASE CARD AS A PAYMENT METHOD1. Scope. This chapter provides DON procedures for using thepurchase card as a method of payment.2. General. The purchase card is intended to streamline DON’sfinancial management and procurement processes by reducing theadministrative burden associated with traditional and emergencypurchasing of supplies and services. The Purchase Card ProgramReengineering Implementation Memorandum #6 issued by the DeputySecretary of Defense mandated the use of the purchase card asthe payment vehicle for commercial invoices valued at or below$2,500. For commercial invoices above $2,500, use of thepurchase card as a method of payment is highly encouraged.Memorandum #6 also mandated use of the purchase card as themethod of payment for all training requests, using the DD Form1556, valued at or below $25,000. The areas addressed in thischapter will provide greater use of the purchase card as apayment vehicle.a. The cardholder must successfully complete the requiredtraining and receive a delegation of authority document in orderto use the purchase card as a method of payment as prescribed inChapter 1 of this instruction.b. The purchase card may be used as a payment method forcontractual instruments when authorized by the contractingofficer. The contracting officer may authorize the use of thepurchase card as a method of payment for awards issued viaED/ECI systems. When the purchase card account number isrequired for ED/ECI payment, the cardholder shall ensure that anencryption mechanism is in place to safeguard the purchase cardaccount number.c. The following policies and procedures shall be followedwhen using the purchase card as a method of payment. Thecontracting officer remains responsible to ensure that:(1) An approved and properly funded purchase request ispresented prior to accomplishing a purchase action;(2) The appropriate purchase instrument is used for therequirement (i.e. BPA, purchase order, contract, delivery order,etc);(3) The appropriate provisions and clauses are included(FAR 52.232-36 shall be included in all purchase orders, BPAs4-1