navsup instruction 4200.94 - NAVAIR - U.S. Navy

NAVSUPINST 4200.9429 June 1999and contracts where the purchase card will be used as the methodof payment); and(4) All contract reporting is accomplished (i.e. DD Form1057 or DD Form 350).3. Policy. The purchase card shall be used as a method ofpayment for the following:a. Request, Authorization, Agreement, Certification ofTraining and Reimbursement (DD Form 1556)(1) The purchase card is the authorized method ofpayment for all commercial training requests valued at or below$25,000 using the DD Form 1556. This form is authorized forcosts associated with individual and group attendance attraining under the following conditions:(a) The training is an off-the-shelf event,conference, or instructional service available to the generalpublic and priced the same for everyone (i.e. price per student,course, program, service or training space).(b) The training or financial officer shall ensureblock 27 of a properly issued DD Form 1556 cites “payment willbe made by the purchase card.” Each individual DD Form 1556 canbe issued to pay for authorized training up to $25,000. The DDForm 1556 is not a contracting document and therefore it is notsubject to FAR Part 13 requirements, Total Small Business Set-Asides or competition requirements.(c) Activities shall follow local procedures forobligating funds. All obligations shall be recorded in theactivity’s financial system prior to issuing the DD Form 1556.Activities are encouraged to issue a purchase card to thoseauthorized to obligate and expend funds using the DD Form 1556.(d) Prior to forwarding training requests toregional Human Resources Service Centers (HRSC), commands mustensure block 27 of the form also includes detailed cardholderinformation (cardholder’s name, card number, expiration date andtelephone number) to allow for processing by the HRSC. Forcommand-specific training not processed through the HRSC, thecommand has the flexibility to establish local proceduresregarding the amount of cardholder information to be included onthe DD Form 1556. The purchase card information is coveredunder the Privacy Act and shall be protected accordingly. AllDON employees handling purchase card information are tasked withthe proper safeguarding of that information.(2) Cardholders may use their purchase card to purchaseor pay for training developed for and attended by only Navy4-2