navsup instruction 4200.94 - NAVAIR - U.S. Navy

NAVSUPINST 4200.9429 June 1999k. HCA. The official at one of the 23 DON componentslisted at DFARS 202.101 and NAPS 5202.101 (e.g. COMNAVSUPSYSCOM,COMNAVAIRSYSCOM, etc.) who has overall responsibility formanaging contracting authority within his/her contracting chainof command. They are responsible for the delegation,redelegation and use of contracting authority including use ofthe purchase card by DON commands, DON activities and DONpersonnel under his/her contracting cognizance.l. HA. For the purposes of this instruction, the HA is themilitary officer in command or the civilian executive in chargeof the mission of a DON command or activity which has beengranted contracting authority by the cognizant HCA. The HA hasoverall responsibility for managing the delegation and use ofthis authority by personnel under his/her command.m. Purchase Card. The purchase card is the credit-cardlikepurchase account established with the bank that enablesproperly authorized Government personnel to buy and pay forsupplies and services in support of official Governmentbusiness.n. Purchase Card Log. A manual or automated log in whichthe cardholder documents screening for mandatory governmentsources and individual transactions using the purchase card.Entries in the purchase card log should be supported by internalcommand documentation (i.e. request for procurement document,requisition, etc.).The purchase card documentation should provide an audit trailsupporting the decision to use the card and any required specialapprovals that were obtained.o. Merchant Category Code (MCC). A four-digit codeassigned to a participating purchase card vendor based on theirindustry classification. APCs can limit cardholder transactionsby type of merchant by blocking out certain categories ofvendors for use by activity cardholders.p. Monthly Cardholders Statement. The statement of chargesforwarded to the cardholder at the end of the billing cycledetailing all of the charges during that period.q. Monthly Billing Statement. The monthly billingstatement is the official invoice for payment purposes which isprovided to the AO. The billing statement identifies all of thepurchase card transactions of his/her cardholders during abilling cycle.r. Services. For the purposes of this instruction,services are firm-fixed priced (including unpriced orders withan established ceiling), non-personal, commercially available1-4