navsup instruction 4200.94 - NAVAIR - U.S. Navy

NAVSUPINST 4200.9429 June 1999manner or failure to reject the order within a specified numberof days).(c) Each delivery order should state that thepurchase card is the method of payment for individual orders.(d) The ordering officer, if not the cardholder,should provide cardholder’s name and telephone number andinstruct the contractor to call upon receipt of the order.(e) The ordering officer should notify thecardholder, either in writing or via electronic means, that theorder has been placed. A copy of the written order should beprovided to the cardholder.(f) After receipt of the order by the contractor,the cardholder should disclose his/her purchase card accountnumber to the contractor and remind the contractor not to billthe purchase card account number until actual shipment ofsupplies is accomplished or services are rendered.(g) The cardholder must not change any terms orconditions of the order and should notify the ordering officerimmediately if there are any problems with delivery orperformance.(h) The cardholder must verify receipt andacceptance of all items on his/her monthly statement in order toreconcile it accurately.(i) The ordering officer is responsible for allcontract reporting related to the procurement (e.g., DD 1057/DD350).$9,999,000.(j) Individual orders may be issued and paid up to(k) If oral orders are authorized under the IDTC, itis the ordering officer’s responsibility to confirm all oralorders in writing as prescribed in FAR subpart 16.5.4. Document Preparation. Orders or purchase orders issuedwhich authorize payment by purchase card shall not contain anyof the following clauses:FAR 52.213-1 Fast Payment ProceduresFAR 52.232-8 Discounts for Prompt PaymentFAR 52.232-23 Assignment of ClaimsFAR 52.232-25 Prompt Payment5. Document Distribution. In accordance with normaldistribution procedures, IDTC/BOAs/purchase orders copies shall4-8