navsup instruction 4200.94 - NAVAIR - U.S. Navy

NAVSUPINST 4200.9429 June 1999purchase card. In addition, cardholders must rotate micropurchaserequirements among qualified suppliers to the maximumextent practicable.The purchase card shall only be issued to Government employeesor members of the Armed Forces. It is DON policy that ONLYGovernment employees or military members may be appointedcontracting officers/purchase cardholders, delegated contractingauthority and act as agents of the Government.Purchase Card Reengineering Memorandum #6, issued by the UnderSecretary of Defense on 20 July 1998, requires that Departmentof Defense (DOD)/DON activities using Electronic Commerce orElectronic Data Interchange systems (EC/EDI) that result in amore cost-effective payment process must develop a Business CaseAnalysis (BCA) for each system. The BCAs must compare thebenefits and costs of the current system versus the use of thepurchase card as a payment method. Waiver requests must besubmitted for any operational requirement that precludes fullimplementation of the purchase card. Submittals should includea Point of Contact (POC), telephone number, description of theoperational requirement and a complete assessment of theinability to use the purchase card. Detailed procedures forwriting a BCA and requesting a waiver may be found at the end ofthis chapter.The purchase card shall only be used for authorized U.S.Government purchases. Intentional use of the GCPC for otherthan official Government business will be considered an attemptto commit fraud against the U.S. Government and may result inimmediate cancellation of an individual’s purchase card andfurther disciplinary action. The cardholder will be heldpersonally liable to the Government for the amount of any nongovernmenttransaction. Under 18 U.S.C. 287, misuse of thepurchase card could result in a fine of not more than $10,000 orimprisonment for not more than five years or both. Militarymembers that misuse the purchase card may be subject to courtmartial under 10 U.S.C. 932, UCMJ Art. 132.3. Definitionsa. Agency Program Coordinator (APC). The individualdesignated by the commanding officer or Head of Activity (HA)who shall have overall responsibility for the management,administration and day-to-day operations of the purchase cardprogram at the activity.b. Approving Official (AO). The individual responsible forreviewing and verifying the monthly purchase card statements ofthe cardholders under his/her purview. The AO must verify thatall purchases were necessary and for official governmentpurposes in accordance with applicable directives. Unless1-2