navsup instruction 4200.94 - NAVAIR - U.S. Navy

NAVSUPINST 4200.9429 June 1999(e) When the BPA caller places the call with thevendor, the BPA caller will provide the contractor with thecardholder’s name and telephone number. The BPA caller shouldinstruct the vendor to contact the authorized purchasecardholder for the applicable account information. Thecardholder should remind the contractor not to bill the accountuntil after performance/shipment is accomplished. If the BPAcaller is also the cardholder, he/she should make the call andprovide the information mentioned in paragraph 3(f).(f) The cardholder should provide his/her purchasecard number to the vendor and remind the vendor not to chargethe purchase card account number until after service isrendered. In addition, the cardholder must remind the vendornot to include the purchase card number on any shipping/packingdocument. The notification can be accomplished verbally, viaFAX or E-MAIL. The charges will show up on the cardholder’smonthly statement.(g) Unpriced calls may be authorized using thepurchase card as a payment method if accomplished in accordancewith the NAVSUPINST 4200.85 (series). The BPA caller mustestablish a firm fixed price ceiling with the contractor priorto placing the BPA call.(4) LOA – The oral orders placed under this type ofagreement shall be paid for by the purchase card and when thefollowing conditions apply:(a) All LOAs shall be issued in accordance withChapter 2 of this instruction and all oral orders in amountsgreater than the micro-purchase threshold but not exceeding$25,000 shall be paid using the purchase card as the method ofpayment.(b) Cardholders authorized to use this method mustcomplete the required training in accordance with Chapter 2 ofthis instruction.(c) Individual cardholders utilizing thisprocurement method must be appointed as contracting officers onthe SF 1402.(d) Cardholders authorized to place orders againstthis type of agreement shall follow the procedures in theNAVSUPINST 4200.85(series), enclosure (1), Chapters 4 and 5regarding solicitation and evaluation of quotations exceeding$2,500.d. Non Simplified Acquisition Methods4-6