IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK January 6 ...

Senator Derek Schmidt would help get the sign but wants the Commissioners’ blessings.Discussion followed. Commissioners drafted a letter to Senator Schmidt.Marty reported his computer that maps are printed from is down. Commissioners approved himto get bids for a new computer.Harold Weide, Iola citizen, discussed holes in the road. He stated he had to purchase a newwheel and spokes for his bike. Mr. Weide requested moneys for the cost of repair.Commissioners stated it is already turned over to the insurance company.Bill King, Public Works Director, presented information on the American Council ofEngineering County Public Improvement Award for the infrared heating system at the landfill.Bill requested Larry Kress carry over 48 hours of vacation. Commissioner Regehr moved toapprove the carry over to be used within 6 months. Commissioner Works seconded, motionpassed 3-0-0.Commissioner Works moved to go into executive session for 10 minutes to discuss non-electedpersonnel. Commissioner Regehr seconded, motion passed 3-0-0. Those in the room will beCommissioner Thompson, Commissioner Regehr, Commissioner Works, Sherrie L. Riebel,Allen County Clerk and Bill King, Public Works Director. The time is now 9:08.Commissioners reconvened at 9:18 a.m. No action was taken.Bill discussed Minnesota Road being chip sealed this week and next.Kevin Meyerhoff, UMB Bank Commercial Client Representative discussed county credit cardswith the Commission and department heads. Bill King, Public Works, Cara Barkdoll, Registerof Deeds, Sharon Utley, Allen County Treasurer, were present for the presentation. Mr.Meyerhoff explained what each card would allow the departments to purchase.Fagan representatives, Bill Pointer and Gary Lower, were present to discuss the heating andcooling system in the courthouse. Mr. Pointer presented a Qualification for Allen CountyCourthouse Chiller/Boiler Upgrade. Discussion followed. The system is 40 years plus old and ishard to keep in repair. The chiller and boiler are actually oversized for the building. The systemis very inefficient for the size of the courthouse. Costly repairs or changing the system are twooptions the county has to look at. There has been approximately $60,000 spent in the last fewyears on repairs and upkeep. Mr. Pointer gave rough figures as to what the costs to heat and coolthe building in the last year were. He advised the commissioners that they were spending inexcess of what it should actually cost. He proposed to update the system at a cost ofapproximately $300,000 to $450,000. This could cover a period of 10 years to finance theproject. Extensive discussion followed on the options available and the cost involved.Commissions asked Mr. Pointer to give the county a proposal for specification to send out forbids. An engineering firm may be consulted to give the best evaluation for needs. Ron Holman,maintenance personnel for the courthouse, was present to give his input on the system now inplace. Mr. Pointe stated the county purchased a Cadillac 45 years ago, that is the reason it haslasted as long as it has. Custom Energy does need assessments, but the county would have to