IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK January 6 ...

Discussion followed. Required to complete the project. SFS recommends approval. 3.) +1233.60 for access panels for overhead door in exercise area. Discussion followed. Required tocomplete the project. SFS recommends approval.4.) +2,893.00 The work required to modify dayroom mezzanine stair in Dayroom A. Discussionfollowed. Required to complete the project. SFS recommends approval. 5.) +254.10 Revisionsin lighting in Restroom 114 and Restroom 150. Discussion followed. Required to complete theproject. SFS recommends approval. 6.) + 1002.10 provides security pass between Control 138and Processing (booking) 124. Discussion followed. SFS recommends approval. 7.)+2,904.00 conduit between Telephone Equipment Room in new building and existingcourthouse. Pending additional SFS review. 8.) +$704.66 enclosure for overhead door operatorat inmate exercise area. Discussion followed that enclosure required to protect operations frominmates’ vandalism. This condition was discovered during the submittal process. Required tocomplete the project. SFS recommends approval. 9.) $0.00 Sidewalk revision at north eastcorner of parking lot. Discussion followed. SFS recommends approval. Commissionersdiscussed in detail who should have caught these errors before construction was began. Roystated his concerns on a security issue on the narrow staircase on Change order #4.Commissioner Work discussed the change orders are not the commissioner’s errors but thatsomeone should step up and take responsibility and use their errors and omission clause to paythe cost. Mr. Fickel discussed a project of this size where the change orders are less than$10,000.00 is a good project to come in less than what was budgeted. Discussion followed onwhat the contract covered. Commissioners stated they felt the change orders should have beenaddressed before this time. Discussion followed. Mr. Fickel will revise the change orders andsend them to the Commission. Commissioner Works moved to approve the Chairman sign offon all the change orders totaling $3,335.26 except #4 & #7. Commissioner Regehr second,motion passed 3-0-0. Mr. Fickel will send the revisions. Mr. Fickel stated SFS has not chargedfor any extra time spent towards the project. Commissioners will let Mr. Fickel know what to dowith #4 and #7. Commissioners stated they felt the Courthouse does not need another flagpolefor the Sheriff’s office.Mr. Fickel stated the 29 th was not going to be the completion date. Discussion followed.Commissioners discussed the cost of inmates not being an income because of the longerconstruction time. Mr. Fickel stated a few concerns of the jail; grading of the parking lot, backfill with rocks in the dirt, curve, fescue sod is being laid around the jail, overflow pipes on roof,and etc.Ron Holman, Courthouse Maintenance, discussed a leak in a District Court office. Discussionfollowed on checking in to seeing why the leak has started since the work on the corridorconnecting the jail with court. Mr. Fickel will talk to Westra.Ron asked about maintenance personnel to help with the jail area and current courthouse. Ronand Sherrie will draft a job description and ad for maintenance personnel.Bill King, Public Works Director, discussed the bids received last week on Magnesium Chloridefor dust abatement. Commissioner Works moved to accept the bid from Envirotech’s forMagnesium Chloride. Commissioner Regehr second, motion passed 3-0-0