IOLA, KANSAS OFFICE OF THE ALLEN COUNTY CLERK January 6 ...

Commissioner Thompson asked how the county would be expected to continue paying for theiremployee’s education and major repairs for the ambulances. Discussion followed.Commissioner’s and Donald discussed the mutual aid agreement for the county’s ambulance.Commissioners discussed that if the City of Moran ambulance was on a run and the City of Iolaresponded to a call in Moran, why wouldn’t the City of Humboldt cover a run for the City ofIola, instead of calling a second set of personnel to cover the City of Iola. Discussion followedon the importance of each ambulance’s response and the Rescue Vehicle. Commissioners askedif the ambulance rates were raised would that help. Commissioners requested time to gatherinformation concerning the ambulances costs.Mike Fickel, Shaughnessy Fickel & Scott Architects, Adam Kuehl, Shaughnessy Fickel & Scott,Dan Buehrens, Westra Construction Project Manager, E. Jay Gering, Westra Construction, TerryKnupp, Westra Construction Project Superintendent, Robbie Atkins, Allen County Sheriff, andRoy Smith, Undersheriff, discussed the substantial completion (beneficial occupancy) contract.Terry reported only speakers are not operational, other than that the control panel is operational.Mike stated information was based on information the contractor provided last week, so therecommendation is to sign the substantial completion contract. He explained the responsibilityand safe guards would still be in place. Discussion followed. Commissioners asked aboutchange orders, they’ve never received any. Commissioners stated their concern on the kitchendoor swinging in instead of out as the original plans called for. The other PR change order in thecorridor is currently at the architect’s office. Dan discussed the difference between thesubstantial completion and the actual completion.He stated the facility was ready for training. Mike stated the substantial completion contract is amute point at this time. Discussion followed. Commissioners stated they didn’t feel given thehistory of the time of completion they don’t feel they should be signing anything unless it isdone. Discussion followed. Dan requested they walk through with Terry, Mike requested theyjust forward the list to him to translate. Mike stated the final inspection would be today, and aletter of completion will be issued later this date to his office. Robbie stated he would be incontact with the company training on the control room. Discussion followed.Robbie stated the furniture is set up, the commissary is set up, and what is the recommendationfor the Sheriff’s office. It is holding up equipment and operating procedures. Mike stated thecontractors are not the permitting entity, but that the commissioners are. Discussion followed.Mike asked Alan to send a letter from the Commission denying the architects recommendation.Discussion followed. Dan stated they were taking care of the items inside the facility, but theoutside would be taken care of once the inside is completed. They stated the kitchen door is nolonger leaking, the door in the office area is not leaking, if the issues come up at a later dateWestra will take care of it. Commissioners asked if the ductwork was cleaned in the cleaningprocess? The construction company will clean. Robbie asked about the drain in the washroom,it has been taken care of. Mike will rework the substantial completion contract for next week.Dan stated he would like to know why the commissioners would not sign off on the contract.Discussion followed. Dan stated usually there is thirty days from the time a contract was signeduntil complete occupancy. Alan advised the Commission to sign the contract. CommissionerWorks moved to approve the chairman sign the contract on advise of the counsel. CommissionerRegehr seconded, motion passed 3-0-0. Commissioner Thompson signed changing the dates,Westra and Shaughnessy Fickel & Scott initialed the changes.