Embassy New Delhi, India and Constituent Posts - OIG - US ...

SENSITIVE BUT UNCLASSIFIED
Informal Recommendation 17: Embassy New Delhi should direct Consulate General
Mumbai to coordinate more closely with the general services office on receipt of goods
and services to ensure timely payment of vendor invoices.
Third, the management officer at Consulate General Chennai did not reconcile, as required
by the Consular Management Handbook, chapter 700, monthly statements of the accountable
consular officer with collections for the months of July through November 2010.
Informal Recommendation 18: Embassy New Delhi should direct Consulate General
Chennai to complete the monthly verifications of the daily accounting of consular fee
collections for the months of July through November 2010.
Fourth, the alternate cashier at Consulate General Kolkata does not have a permanent cash
advance in accordance with 4 FAH-3 H-398.1-1.
Informal Recommendation 19: Embassy New Delhi should direct Consulate General
Kolkata to issue a cash advance to the alternate cashier in accordance with Department of
State guidance.
Finally, the OIG team found that the regional security officer in Kolkata had not cleared a
management notice on the procedures for movement of cash by the consular cashier from the
consulate general to the American Center.
Informal Recommendation 20: Embassy New Delhi should direct Consulate General
Kolkata to review security procedures for the movement of cash by the consular cashier
from the consulate general to the American Center and seek clearance from the regional
security officer.
Official Residence Expenses
Consulate General Chennai pays official residence staff salaries in cash, and Consulate
General Kolkata pays official residence staff savings contributions in cash. These practices are
contrary to The Debt Collection Act of 1986, which mandates that U.S. dollar payments be made
electronically directly to individual employee bank accounts. It also contravenes 4 FAH-3 H-
391.1, which dictates that all Department payments should be made by check or electronic funds
transfer or other noncash mechanism. Sound cash management principles mandate limitations on
cash advances to embassy cashiers.
Recommendation 41: Embassy New Delhi should establish and implement a policy requiring
that all official residence salaries at Consulate General Chennai and savings contributions at
Consulate General Kolkata be made by electronic funds transfers to employees’ bank accounts.
(Action: Embassy New Delhi)
Post Surveys
Embassy New Delhi and Consulates General Kolkata and Mumbai are delinquent in
submitting their post differential surveys, although they received extensions beyond the January
2010 deadline. The current published post differential rates require updating to conform to the
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SENSITIVE BUT UNCLASSIFIED