Agenda - Dysart.org

TO: Governing Board
DYSART UNIFIED SCHOOL DISTRICT #89
FROM. Dr. Mark Maksimowicz, Superintendent
D.4TE: September 13, 2006
X Action
Discussion
Information
I st Reading
AGENDA UEM: *Recommendation for Approval to Issue and Release a Request for Proposal for Third Party
INITIATED BY:
Cobra Administrator Services
d
Ms. Anita McLemoreIMr. Ken Hicks SUl3MITTED BY: Mr. Sco
b"V 1
GOVERNLTG BOARD POLICY REFERENCE OR STATUTORY CITATION: DJE
SUPPORTING DATA
It is reconunended the Governing Board approve the specifications for a multi-term contract and the use of a
cotnpetitive sealed proposal to procure Third Party Cobra Administrator Services for the District. If approved as
recommended, the proposal is expected to be released in September, 2006 and is expected to close in October, 2006.
It is hereby resolved that the District shall use the Request for Proposal (RFP) process to procure Third Party Cobra
Administrator Services because:
a. The quality of service and experience varies;
b. the District wants to compare the price, quality, experience and contractual factors of the proposals submitted; and
c. the RFP process is more advantageous to the District because it allows all of the above to occur.
It is further resolved that a multi-term contract is appropriate because:
c.
a. I he estimated requirements of the District for Third Party Cobra Administrator Services cover the period of the
contract;
b. such a contract will serve the best interests of the District by promoting economies in the procurement and by
encouraging competition; and,
c. if monies are not appropriated or otherwise made available to support continuation of performance in a
subsequent fiscal period, the contract shall be canceled and the contractor may only be reimbursed for the
reasonable value of any nonrecurring costs incurred but not amortized in the price of the materials or services
delivered under the contract or which are otherwise not recoverable. The cost of cancellation may be paid from
any appropriations available for such purposes.
SUMMARY AND RECOMMENDATION
It is recommended that the Governing Board authorize the issue and release of a Request for Proposal for Third Party
Cobra Administrator Services for the District.
Superintendent
ACTION BY BOARD Motion Second Vote
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