Ohio University College of Business Communication Standards

MEMORANDUM
DATE: January 18, 2003
Sample Memo of Transmittal
Optional heading; can be omitted.
1 to 1½ inch top margin before date.
TO: Cheryl Bryant, Director, Recycling Program
Office of Associated Students
FROM: Alan Christopher
Always initial your memos above the end of your last name.
SUBJECT: INCREASING PARTICIPATION IN SUN COAST UNIVERSITY’S
RECYCLING PROGRAM
Here is the report you requested December 10 about the status of Sun Coast University’s
recycling program, along with recommendations for increasing its use. The study included
both primary and secondary research. The primary study focused on a survey of members of
the Sun Coast University campus community.
First paragraph announces report and
gives broad overview of research.
The campus recycling program is strong. Yet, my research shows that we should be able to
increase participation and achieve our goal of setting an excellent example for both campus
residents and the local community. Recommendations for increasing campus participation in
the program include educating potential users about the program and making recycling on
campus easy.
Second paragraph highlights report findings and recommendations.
My focus group, especially Suzy Quartz and Joe Smith, made this research stronger by
assisting me in questionnaire development. My business communication class helped me to
pilot test the survey instrument and collect the research data. The enthusiasm and support of
my peers contributed greatly to the success of this This paragraph acknowledges others’ help.
OAS research project.
Please call, Ms. Bryant, when I may provide additional information or answer questions.
Also, let me know when I can assist you in implementing some of the recommendations in
this report by developing promotional Final paragraph establishes warm tone by using the name of
materials for our recycling campaign.
the receiver, including first-person pronouns and
volunteering to help. Offers to answer questions and looks
forward to follow-up actions.
Adapted from: Thill, J. V., & Bovee, C. L. (2003). Excellence in Business Communication,
240, 257. Upper Saddle River, NJ: Prentice Hall.
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