Automation of SACCOs - FSD Kenya
Automation of SACCOs - FSD Kenya
Automation of SACCOs - FSD Kenya
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Accounting and<br />
finance<br />
AUTOMATION OF SACCOS: ASSESSMENT OF POTENTIAL SOLUTIONS • 29<br />
General accounting Transactions are posted directly to the general ledger as configured. The system allows definition<br />
<strong>of</strong> which accounts to be debited or credited for each transaction.<br />
reporting Available reports The system is delivered with a set <strong>of</strong> relevant standard reports.<br />
Generation <strong>of</strong> reports The system features pre-defined report templates that allow filtering and grouping <strong>of</strong> data.<br />
usability GUI<br />
Advanced users can make use <strong>of</strong> third-party report writers such as Crystal Reports to design new<br />
reports.<br />
The system supports export <strong>of</strong> reports to Excel.<br />
The system supports scheduling <strong>of</strong> reports.<br />
Screens are clear and consistent.<br />
Error messages are clear.<br />
Language and colour are used clear and consistently.<br />
Workflow The system allows processes such as loan application to follow dedicated steps with defined exit<br />
criteria.<br />
Data entry validation The system needs to allow definition and check <strong>of</strong> mandatory fields.<br />
Manually entered is validated for its existence in the system, e.g. Account number.<br />
Balancing double posting is enforced.<br />
Fields are populated automatically according to entered data.<br />
System<br />
Configuration The system supports flexible product configuration.<br />
maintenance<br />
Data The system needs to have a relational database.<br />
The system can handle imported data from XLS and CSV format.<br />
The system supports scheduled or manually triggered archiving <strong>of</strong> data.<br />
Security The system supports user pr<strong>of</strong>ile and access rights management.<br />
The system needs to have an audit trail keeping a record <strong>of</strong> every data entry as well as<br />
modification.<br />
User sessions need to be logged.<br />
Backup and recovery Daily data backup is completely automated and can either be scheduled or runs at the click <strong>of</strong> a<br />
button.<br />
In case <strong>of</strong> a hardware failure, system crash, or the like the system needs to roll back pending<br />
transaction and inform the user accordingly.<br />
Multi-branch operations The system enables multi-branch operations on a centralised server/database.<br />
A fallback scenario enabling continuity <strong>of</strong> operations in case <strong>of</strong> link downtime must be in place.<br />
Support and maintenance The vendor needs to <strong>of</strong>fer comprehensive support from gap analysis, design, implementation,<br />
test, installation, data conversion, training, to ongoing business support.<br />
The vendor needs to have a local presence.
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