Guidelines on stock records for immunization programme - Path

Glossary *
Adjustments:
Batch card:
Cold chain:
Commodities:
Consumption records:
Feedback report:
Forecasting:
Inventory control card:
Administrative corrections - e.g., a physical stock
count that is different from quantity on stock
keeping records. Also used for all losses within
the facility (breakage, expiry, freezing, etc.)
A stock keeping record that keeps information
about a single lot of a product. Also called as
“bin card”.
The entire chain of storage facilities and
transportation links through which supplies move
from manufacturer to consumer, including port
facilities, the primary store, intermediate stores,
all service delivery points, equipment and
transport vehicles.
Used interchangeably with stock, goods,
products, supplies, and other terms in this manual
to refer to all the items that flow through a supply
system.
Records kept on products consumed. See also
stock keeping records and transaction records.
A report that (a) informs lower levels about their
performance and in some cases providing
additional information about reporting from other
facilities; and (b) informs managers at higher
levels about how the system is functioning.
A management function that estimates the
quantities of products a programme will dispense
to users for a specific period of time in the future.
An individual stock keeping card that keeps
information about all lots of a product.
* The terms referenced in this document are commonly understood definitions used in many supply
management systems. Some national systems may apply different terminology for similar
concepts, but WHO encourages all to align their definitions with these internationally-recognized
principles and terms.
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