Guidelines on stock records for immunization programme - Path

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8.3 Using StockCards_v1_0.xls 8.3.1 Entering variables and customization Open StockCards_v1_0.xls under the directory for the current year. Click on Sheet Tab named “Variables&AMCs” and enter most recent Average Monthly Consumption figures for each commodity as described in chapter 5 of the manual. Then change the product names with your commodity names (e.g. change Product A with Measles Vaccine, Product B with Measles Diluent…) This page can also be used for translating the tool into local language. Changes in column G will automatically be reflected in all pages. WHO/IVB/06.12 77
8.3.2 Entering current stocks After installation and customization, you should enter the current stock information that is being kept in the warehouse. First of all you should make a physical inventory and fill in the Physical Inventory Report. Make necessary corrections and adjustments on the Batch Cards. Open StockCards_v1_0.xls. Click on “Summary” page tab. You will see an empty stock list. Click on the first line of the commodity you want to enter (OPV 1, DTP1, etc.). This will open the related batch information sheet. 78 Vaccine stock management – <strong>Guidelines</strong> on stock records for immunization programme and vaccine store managers
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WHO/IVB/06.12 ORIGINAL: ENGLISH Vac
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The Department of Immunization, Vac
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Abbreviations and acronyms AD AMC B
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viii
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Issue voucher: Issues data: Lead ti
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xii
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The EVSM is based upon quality assu
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The manual includes both manual and
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The main difference between the two
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A min/max system makes sure that th
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All stocks must be distributed well
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Figure 3: Batch card Store name: Pr
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Information should be entered on th
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3.3 Carrying out and recording find
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3.4 Loss report In cases where dama
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Figure 8: Issue voucher Voucher no:
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Figure 10: Requisition/issue vouche
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4. Reporting systems Reports are fo
Page 39 and 40: 4.2 Feedback reports All stock mana
Page 41 and 42: 5. Processing data The purpose of a
Page 43 and 44: Case study 2: During an EVSM assess
Page 45 and 46: Figure 15: Manual processing of dat
Page 47 and 48: 34 Vaccine stock management - <stro
Page 49 and 50: Figure 16: Batch card Store name: P
Page 51 and 52: Figure 17: Inventory control card S
Page 53 and 54: Figure 18: Issue voucher Voucher no
Page 55 and 56: Figure 19: Requisition and issue vo
Page 57 and 58: Figure 20: Monthly summary report R
Page 59 and 60: Figure 21: Quarterly feedback repor
Page 61 and 62: Figure 22: Physical inventory repor
Page 63 and 64: Figure 23: Loss report Loss report
Page 65 and 66: 7. Simulation In this section of th
Page 71 and 72: Voucher No: 07-111 Figure 26: Compl
Page 73 and 74: Figure 27: Physical inventory repor
Page 75 and 76: 17. On 20 January, Devrek sends bac
Page 77 and 78: Figure 31: Inventory control card f
Page 81 and 82: Figure 37: Batch card for BCG dilue
Page 83 and 84: Figure 39: Batch card for measles (
Page 85 and 86: Figure 42: Batch card for measles d
Page 89: 8. Installing and using MS-Excel fi
Page 93 and 94: 8.3.3 Receiving commodities When yo
Page 95 and 96: 8.3.5 Loss and adjustments Losses a
Page 97 and 98: 8.4 Using StockReports_v1_0.xls 8.4
Page 99 and 100: Overwrite local commodity names if
Page 101 and 102: 8.4.3 Preparing quarterly feedback
Page 103 and 104: 90 Vaccine stock management - <stro
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