Guidelines on stock records for immunization programme - Path

Issue voucher:
Issues data:
Lead time:
Losses:
Maximum stock level:
Min/max:
Minimum stock level:
Packing slip:
Physical inventory:
Pull system:
Push system:
Quantity in hand:
Transaction record that lists the items and
quantities of products issued to a facility.
Information on the quantity of goods shipped
from one level of a system to another. See also
consumption data.
The time between when new stock is ordered
and when it is received and available for use.
Lead time varies, depending on the system,
speed of deliveries, availability and reliability of
transport, and sometimes, weather.
The quantity of stock removed from the pipeline
for any reason other than consumption by clients
(e.g., expiration and damage).
The largest amount of stock the programme
should have in stock, usually expressed as the
number of months of supply. It is the minimum
stock plus that amount of stock used between
orders.
Assigned minimum and maximum stock levels
designed to ensure that a programme does not
run out of immunization supplies and also does
not become overstocked.
The least amount of stock that programmes
should have in stock or the level which,
when reached, initiates a reorder;
usually expressed as the number of months of
supply. It is the amount of stock used between
placing and receiving an order plus the safety
stock. Also known as “reorder level”.
Transaction record sent with products that lists
the names and quantities of each product shipped.
Usually paired with a receiving record.
A count of all the commodities on stock to verify
that the amount that is actually stored is the same
as the quantity listed in the stock-keeping
records.
A distribution system in which the personnel who
receive the supplies determine the quantities to
order. Also called as “requisition” system.
A distribution system in which the personnel who
issue the supplies determine the quantities to be
issued. Also called as “allocation” system.
The quantity of usable stock in inventory at a
particular point in time.
x