Guidelines on stock records for immunization programme - Path

More documents

Recommendations

Info

• Dispatch. When vaccines and consumables leave the store, verify the information in the stock record system for all items that are issued. Record any change in VVM status in the stock record system and transfer this information accurately to the vaccine delivery/arrival form. • Arrival at intermediate store. When vaccines and consumables arrive at the intermediate store, check the delivery/arrival form, report any discrepancies and report all indicator changes. • Disposal. Safely dispose of damaged or expired stock in accordance with standing orders. • Back up all computer records at least once a week. 2. Stocks have been maintained between the safety stock level and the maximum stock level for each vaccine and for other consumables. • Establish a maximum stock level and a safety (reserve) stock level for each vaccine and for each consumable. Ensure that it is possible to store the maximum anticipated stock within the facility. • When orders for new vaccine stocks and consumables are placed, allow sufficient lead-time so as to ensure that each item arrives before the safety stock level for that item is breached. 3. Periodic physical inventories have been conducted. • Carry out a physical inventory of vaccine, diluent and dropper stocks must be carried out at least once every three months. • Carry out a physical inventory of other consumables (auto disable (AD) syringes, safety boxes, consumables, spare parts, etc.) at least once every three months. 4. Good warehousing practices are in place. • Stock security: keep all vaccines and consumables under secure conditions. • Data security: keep all records secure. • Storage: store all vaccines, diluents and droppers and other consumables in an orderly fashion. • Cleanliness: keep the vaccine store clean and free of pests. • Supervision: ensure that all staff are effectively supervised. Vaccine management performance is affected by many factors inter-related to each other. None of these factors is independent from one another. This manual is prepared in support of the WHO-UNICEF EVSM initiative to help immunization programme managers and responsible staff at the primary and intermediate storage facilities with standard stock control tool. It reviews the necessity of information to be recorded and provides standard approaches in recording and reporting processes. It also provides examples on how to fill in forms recommended in the manual. WHO/IVB/06.12 3
The manual includes both manual and computerized versions of standardized recording and reporting of all stock transactions. As indicated in the Model Quality Plan of EVSM initiative, preferably this is computerized at the primary level. Electronic version of the suggested tool along with electronic version of this manual recording forms and reference materials are provided in the accompanying CD-ROM. 4 Vaccine stock management – <strong>Guidelines</strong> on stock records for immunization programme and vaccine store managers
Page 1 and 2: WHO/IVB/06.12 ORIGINAL: ENGLISH Vac
Page 3 and 4: The Department of Immunization, Vac
Page 6: Abbreviations and acronyms AD AMC B
Page 9 and 10: viii
Page 11 and 12: Issue voucher: Issues data: Lead ti
Page 13 and 14: xii
Page 15: The EVSM is based upon quality assu
Page 19 and 20: The main difference between the two
Page 21 and 22: A min/max system makes sure that th
Page 23 and 24: All stocks must be distributed well
Page 25 and 26: Figure 3: Batch card Store name: Pr
Page 27 and 28: Information should be entered on th
Page 29 and 30: 3.3 Carrying out and recording find
Page 31 and 32: 3.4 Loss report In cases where dama
Page 33 and 34: Figure 8: Issue voucher Voucher no:
Page 35 and 36: Figure 10: Requisition/issue vouche
Page 37 and 38: 4. Reporting systems Reports are fo
Page 39 and 40: 4.2 Feedback reports All stock mana
Page 41 and 42: 5. Processing data The purpose of a
Page 43 and 44: Case study 2: During an EVSM assess
Page 45 and 46: Figure 15: Manual processing of dat
Page 47 and 48: 34 Vaccine stock management - <stro
Page 49 and 50: Figure 16: Batch card Store name: P
Page 51 and 52: Figure 17: Inventory control card S
Page 53 and 54: Figure 18: Issue voucher Voucher no
Page 55 and 56: Figure 19: Requisition and issue vo
Page 57 and 58: Figure 20: Monthly summary report R
Page 59 and 60: Figure 21: Quarterly feedback repor
Page 61 and 62: Figure 22: Physical inventory repor
Page 63 and 64: Figure 23: Loss report Loss report
Page 65 and 66: 7. Simulation In this section of th
Page 67 and 68:
Figure 24: Requisition and issue vo
Page 69 and 70:
Figure 25: Requisition and issue vo
Page 71 and 72:
Voucher No: 07-111 Figure 26: Compl
Page 73 and 74:
Figure 27: Physical inventory repor
Page 75 and 76:
17. On 20 January, Devrek sends bac
Page 77 and 78:
Figure 31: Inventory control card f
Page 79 and 80:
Page 81 and 82:
Figure 37: Batch card for BCG dilue
Page 83 and 84:
Figure 39: Batch card for measles (
Page 85 and 86:
Figure 42: Batch card for measles d
Page 87 and 88:
Page 89 and 90:
8. Installing and using MS-Excel fi
Page 91 and 92:
8.3.2 Entering current stocks After
Page 93 and 94:
8.3.3 Receiving commodities When yo
Page 95 and 96:
8.3.5 Loss and adjustments Losses a
Page 97 and 98:
8.4 Using StockReports_v1_0.xls 8.4
Page 99 and 100:
Overwrite local commodity names if
Page 101 and 102:
8.4.3 Preparing quarterly feedback
Page 103 and 104:
90 Vaccine stock management - <stro
show all

Guidelines on stock records for immunization programme - Path

Create successful ePaper yourself

Delete template?

Save as template?