Guidelines on stock records for immunization programme - Path

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Store name: Name of the store where this product is being kept Product: Name of the product for which the batch card is opened (e.g. OPV, measles diluent, reconstitution syringe, safety box) Size: Unit size of the product (e.g. 20 doses/vial; in case of syringes indicate such as reconstitution syringe, 0.5ml AD syringe) Manufacturer: Manufacturing company’s name Batch number: Batch/Lot number of the product, which this batch card is opened for. Expiry date: Date of expiration as written on the product label Bin location: Location of the batch in the cold store (which refrigerator, cold/freezer room and which shelf) Date (A): Transaction date (in full date format dd/mm/yyyy e.g. 03.06.2007) Voucher no (B): Transaction document (requisition issue voucher or issue voucher) number related to this shipment. From (C): Sending facility’s name if a shipment is received To (D): Receiving facility’s name if a shipment is sent. A separate row should be used for each shipment. Opening balance (E): End balance (I) carried from the previous row. Opening Balance should be zero when a new card is opened. Received (F): Number of commodities received Issued (G): Number of commodities issued Loss/Adjustments (H): Losses are commodities removed from the system for any reason other than consumption (theft, loss, expiry…). Adjustments are the difference between calculated ending balance and physical count. If result of physical inventory is less then the calculation, then it should be recorded as a minus value. End balance (I): Balance is calculated differently for receipt and issuing; for receipt: E+F±H, for issuing: E-G±H Remarks/Initials (K): Explanation for losses and adjustments. Initials for the person entering data should be placed here WHO/IVB/06.12 37
Figure 17: Inventory control card Store name: Most recent AMC: Product Name: Vial size: AMC calculation date: Quantities Date Voucher Opening Received Issued Loss/ End Stock level Remarks and initials no balance (doses) (doses) adjustment Balance (months) (doses) (doses) A B C D E F G H I 38 Vaccine stock management – <strong>Guidelines</strong> on stock records for immunization programme and vaccine store managers
Page 1 and 2: WHO/IVB/06.12 ORIGINAL: ENGLISH Vac
Page 3 and 4: The Department of Immunization, Vac
Page 6: Abbreviations and acronyms AD AMC B
Page 9 and 10: viii
Page 11 and 12: Issue voucher: Issues data: Lead ti
Page 13 and 14: xii
Page 15 and 16: The EVSM is based upon quality assu
Page 17 and 18: The manual includes both manual and
Page 19 and 20: The main difference between the two
Page 21 and 22: A min/max system makes sure that th
Page 23 and 24: All stocks must be distributed well
Page 25 and 26: Figure 3: Batch card Store name: Pr
Page 27 and 28: Information should be entered on th
Page 29 and 30: 3.3 Carrying out and recording find
Page 31 and 32: 3.4 Loss report In cases where dama
Page 33 and 34: Figure 8: Issue voucher Voucher no:
Page 35 and 36: Figure 10: Requisition/issue vouche
Page 37 and 38: 4. Reporting systems Reports are fo
Page 39 and 40: 4.2 Feedback reports All stock mana
Page 41 and 42: 5. Processing data The purpose of a
Page 43 and 44: Case study 2: During an EVSM assess
Page 45 and 46: Figure 15: Manual processing of dat
Page 47 and 48: 34 Vaccine stock management - <stro
Page 49: Figure 16: Batch card Store name: P
Page 53 and 54: Figure 18: Issue voucher Voucher no
Page 55 and 56: Figure 19: Requisition and issue vo
Page 57 and 58: Figure 20: Monthly summary report R
Page 59 and 60: Figure 21: Quarterly feedback repor
Page 61 and 62: Figure 22: Physical inventory repor
Page 63 and 64: Figure 23: Loss report Loss report
Page 65 and 66: 7. Simulation In this section of th
Page 71 and 72: Voucher No: 07-111 Figure 26: Compl
Page 73 and 74: Figure 27: Physical inventory repor
Page 75 and 76: 17. On 20 January, Devrek sends bac
Page 77 and 78: Figure 31: Inventory control card f
Page 81 and 82: Figure 37: Batch card for BCG dilue
Page 83 and 84: Figure 39: Batch card for measles (
Page 85 and 86: Figure 42: Batch card for measles d
Page 89 and 90: 8. Installing and using MS-Excel fi
Page 91 and 92: 8.3.2 Entering current stocks After
Page 93 and 94: 8.3.3 Receiving commodities When yo
Page 95 and 96: 8.3.5 Loss and adjustments Losses a
Page 97 and 98: 8.4 Using StockReports_v1_0.xls 8.4
Page 99 and 100: Overwrite local commodity names if
Page 101 and 102:
8.4.3 Preparing quarterly feedback
Page 103 and 104:
90 Vaccine stock management - <stro
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Guidelines on stock records for immunization programme - Path

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