Guidelines on stock records for immunization programme - Path

4.2 Feedback reports
All stock management systems should be designed with feedback mechanisms.
Feedback should be given not only when there is a problem; positive feedback is
extremely important for the lower levels. Facilities also would like to see in feedback
reports how their performance would fit within the overall system.
Feedback reports inform lower levels about their performance and provide information
about other facilities in the same level. They may point errors in incoming reports
and provide guidance on how to correct them. In addition, feedback reports let the
person sending the report knowing his/her work has been received and
processed. Feedback reports may be used to motivate lower levels to send complete,
error-free reports on time by reporting which sites are producing quality reports.
Preparing feedback reports is easiest when the system is automated.
Computers quickly calculate mathematical errors and highlight missed deadlines;
list the percentage of expected reports received. Feedback reports are essential for
manual systems too. But more time and effort is needed to prepare them manually.
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Vaccine stock management – <strong>Guidelines</strong> on stock records for immunization programme and vaccine store managers