Guidelines on stock records for immunization programme - Path

Store name: Name of the store where this product is being kept
Product name: Name of the product for which the inventory control card is opened (e.g. OPV, measles diluent, reconstitution syringe, safety box,…)
Vial size: Unit size of the product (e.g. 20 doses/vial; in case of syringes indicate such as reconstitution syringe, 0.5ml AD syringe)
Most recent AMC: Average Monthly Consumption (see Chapter 5 for details)
AMC calculation date: Date (day/month/year) that AMC is calculated
Date (A): Transaction date (in full date format dd/mm/yyyy e.g. 03.06.2007)
Voucher no (B): Transaction document (requisition issue voucher or issue voucher) number related to this shipment
Opening balance (C): End balance (G) carried from the previous row. Opening Balance should be zero when a new card is opened.
Received (D): Number of commodities received
Issued (E): Number of commodities issued
Loss/Adjustments (F): Losses are commodities removed from the system for any reason other than consumption (theft, loss, expiry…). Adjustments are the difference between calculated ending
balance and physical count. If result of physical inventory is less then calculation, then it should be recorded as a minus value.
End balance (G): Balance is calculated differently for receipt and issuing;
for receipt: C+D±F,
for issuing: C-E±F
Stock level (H): Balance (G) divided by most recent AMC. Shows the number of months that stocks will last. (see chapter 5 for details)
Remarks/Initials (I): Explanation for losses and adjustments. Initials for the person entering data should be placed here
WHO/IVB/06.12
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